gramps/doc/gramps-manual/C/usage.xml

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<?xml version="1.0" encoding="UTF-8"?>
<!-- ================ Usage ================================ -->
<sect1 id="gramps-usage">
<title>Usage</title>
<para>As commonly encountered in everyday life, in
&app; there is usually more than one way to
accomplish something. The alternatives to some actions will therefore
be listed as appropriate.</para>
<!-- ================ Usage Subsection ================================ -->
<sect2 id="new-db">
<title>Starting a New Database</title>
<para>To start a new database, choose <menuchoice><guimenu>File</guimenu>
<guimenuitem>New</guimenuitem></menuchoice>. You will then be
prompted with the <guilabel>Save Database</guilabel> dialog asking
to specify the name under which the new database will be stored.
Choose an <replaceable>empty directory</replaceable> for your new
database (create one if necessary). </para>
</sect2>
<!-- ================ Usage Subsection ================================ -->
<sect2 id="open-db">
<title>Opening a Database</title>
<para>To open a database, either choose <menuchoice>
<guimenu>File</guimenu><guimenuitem>Open</guimenuitem></menuchoice>
or click the <guibutton>Open</guibutton> button on the Toolbar.
The <guilabel>Open Database</guilabel> dialog will appear.
Either type the full path into the <guilabel>Database</guilabel> text
entry field, or click the <guibutton>Browse...</guibutton> button to get
the <guilabel>Open File</guilabel> dialog in which you can select the
database that you want to open. After you have selected the database,
click the <guibutton>OK</guibutton> button to open it. </para>
<para>If you have previously opened databases with &app; you can
retrieve your past selections from the drop-down menu by clicking the
down arrow button. Finally, if the Revision Control System (RCS) is
enabled in the <guilabel>Preferences</guilabel> dialog, the check box
<guilabel>Revert to an older version from RCS</guilabel> will be
available. Check it to revert your database to an older RCS
version. </para>
<para>NOTE: you should open a <replaceable>DIRECTORY</replaceable> and
<replaceable>NOT a FILE</replaceable> when opening
&app; database. The directory you need to open should contain the
database file (data.gramps or data.zodb) as well as any possible copies
of media objects. Such a directory is created by &app; when you start
a new database and is updated each time the database is saved. </para>
</sect2>
<!-- ================ Usage Subsection ================================ -->
<sect2 id="save-db">
<title>Saving a Database</title>
<para>To save changes made to your database, choose <menuchoice>
<guimenu>File</guimenu>
<guimenuitem>Save</guimenuitem></menuchoice> or click the
<guibutton>Save</guibutton> button on the Toolbar. The statusbar will then
display the <guilabel>Saving <replaceable>databasename</replaceable>...</guilabel>
message, and the progressbar will advance as the saving progresses.</para>
</sect2>
<!-- ================ Usage Subsection ================================ -->
<sect2 id="import-data">
<title>Importing Data</title>
<para>Importing allows you to incorporate the data from other
databases into your currently open &app; database. Currently,
&app; can import data from three different
formats: GEDCOM, &app; database, and &app; package. All of these are
available as items of <menuchoice><guimenu>File</guimenu>
<guisubmenu>Import</guisubmenu></menuchoice> submenu.</para>
<para>Both &app; database, and &app; package are native &app;
formats. The package is a compressed archive containing the database
file and all media objects (images, sound files, etc.) that the
database refers to. The package is created by exporting data to
the &app; package, see <xref linkend="export-data"/>.
The &app; database is a directory containing the database file and
the local media objects. The database may also have references
to non-local (external) media objects, therefore it is not guaranteed
to be completely portable. The &app; database is created by saving
the data in a usual way, see <xref linkend="save-db"/>.
</para>
<para>Note that the difference between opening &app; database and
importing from &app; database is that importing incorporates all the
data into your currently open database, if any. </para>
<para>After choosing an import format, you will be prompted with the
<guilabel>Open File</guilabel> dialog asking you to specify the
file name from which to import. For GEDCOM and
&app; package, select an appropriate file.
For &app; database, select a directory which stores
the database and all media files (if any).</para>
<para>Upon starting the GEDCOM import, &app;
will display the following GEDCOM import dialog with the summary of the
information about the data. The information is updated as the import
progresses. </para>
<!-- ==== Figure: GEDCOM Import ==== -->
<figure id="gedcom-import-fig">
<title>GEDCOM Import</title>
<screenshot><mediaobject><imageobject><imagedata
fileref="figures/gedcom-import.png" format="PNG"/></imageobject>
<textobject>
<phrase>Shows GEDCOM Import Window. </phrase>
</textobject></mediaobject></screenshot></figure>
<!-- ==== End of Figure ==== -->
<para>Upon starting the &app; database or &app; package import,
&app; will display the progress in the
progressbar of its main window.</para>
<para>If a media file is not found during import, the following dialog
will prompt you for the possible actions:</para>
<!-- ==== Figure: Missing media window ==== -->
<figure id="missing-media-im">
<title>Missing Media dialog</title>
<screenshot><mediaobject><imageobject><imagedata
fileref="figures/missing-media.png" format="PNG"/></imageobject>
<textobject>
<phrase>Shows Missing Media dialog. </phrase>
</textobject></mediaobject></screenshot></figure>
<!-- ==== End of Figure ==== -->
<itemizedlist>
<listitem>
<para>To remove the object corresponding to the missing file as well as
all the references to that object from various database records, click the
<guibutton>Remove Object</guibutton> button. This will alter your
database so that it will be in a consistent state, but all the
references to the missing file will be gone. Use this option if the
file is irrevocably lost and there is no possibility of ever replacing
it. </para>
</listitem>
<listitem>
<para>To keep the reference to the object corresponding to the missing
file, click the <guibutton>Keep Reference</guibutton> button.
This will leave things as is, i.e. in an inconsistent state.
You could supply the missing file later, in which case you will have
to copy it into your database directory. Choose this option if the
replacement is possible, but not available right now. </para></listitem>
<listitem>
<para>To supply the missing file during import, click the
<guibutton>Select File</guibutton> button. This will copy the file you
select in place of the missing file. No references will be altered
in the database, and it will be in the consistent state. Use this option
if the replacement is readily available.
</para></listitem>
</itemizedlist>
</sect2>
<!-- ================ Usage Subsection ================================ -->
<sect2 id="export-data">
<title>Exporting Data</title>
<para>Exporting allows you to share any portion of your &app; database
with other researchers as well as to make your database completely
portable to another computer. Currently, &app;
can export data to three different formats: CD, GEDCOM, &app; package,
and Web Family Tree. All of these are available as items of
<menuchoice><guimenu>File</guimenu>
<guisubmenu>Export</guisubmenu></menuchoice> submenu.</para>
<para>Exporting to CD will prepare you database directory with all its
contents to be recorded to the CD. This is done through the
<guilabel>burn:///</guilabel> location in Nautilus. After exporting to
CD, go to the <guilabel>burn:///</guilabel> location by
selecting <menuchoice><guimenu>Go</guimenu>
<guisubmenu>CD Creator</guisubmenu></menuchoice> in Nautilus menu. Your
database directory will show up. To record it onto the CD, click the CD
icon on the Nautilus toolbar, or select <menuchoice><guimenu>File</guimenu>
<guisubmenu>Write to CD</guisubmenu></menuchoice> in Nautilus menu.
</para>
<para>Exporting to GEDCOM will create a GEDCOM file, according to the
settings set in the following dialog:</para>
<!-- ==== Figure: GEDCOM Export ==== -->
<figure id="gedcom-export-fig">
<title>Export GEDCOM File dialog</title>
<screenshot><mediaobject><imageobject><imagedata
fileref="figures/gedcom-export.png" format="PNG"/></imageobject>
<textobject>
<phrase>Shows Export GEDCOM File dialog</phrase>
</textobject></mediaobject></screenshot></figure>
<!-- ==== End of Export ==== -->
<para>Type the desired GEDCOM filename into the text entry box or
click the <guibutton>Browse...</guibutton> button to evoke the
<guilabel>Save File</guilabel> dialog.
Choose the desired <guilabel>Encoding</guilabel> of the exported file.
Use the <guilabel>Filter</guilabel>
pop-up menu to limit the scope of the export according to the stated rule.
Use the <guilabel>Target</guilabel> menu to select the desired GEDCOM
dialect. Select your copyright statement from the
<guilabel>Copyright</guilabel> menu. Check <guilabel>Do not include
records marked private</guilabel> to disable the output of private
records. Check <guilabel>Restrict data on living people</guilabel>
to limit living people's data to family ties. With this option,
information concerning birth, death, addresses, various events,
etc. will be omitted in the exported GEDCOM file. If this option is selected,
you can further choose whether to use the word "Living" as first name, exclude
notes, and exclude sources for the living people.
</para>
<para>Upon starting the export, &app; will
display the following GEDCOM export progress window with the
progressbars reflecting the current state of exporting. </para>
<!-- ==== Figure: GEDCOM Export ==== -->
<figure id="gedcom-export-progress-fig">
<title>Export GEDCOM progress dialog</title>
<screenshot><mediaobject><imageobject><imagedata
fileref="figures/gedcom-export-progress.png" format="PNG"/></imageobject>
<textobject>
<phrase>Shows Export GEDCOM progress dialog. </phrase>
</textobject></mediaobject></screenshot></figure>
<!-- ==== End of Export ==== -->
<para>Exporting to &app; package will create a gzip-compressed tar
archive (also known as tarball) which contains gramps database, all
local media objects, and copies of all external media objects. This is a
useful format for moving your database to another machine or for sharing
it with somebody, while retaining all the features provided
by &app;.
</para>
<para>Exporting to Web Family Tree will create the text file suitable
as an input for the WFT program. Use the <guilabel>Filter</guilabel>
pop-up menu to limit the scope of the export according to the stated rule.
Check <guilabel>Restrict data on living people</guilabel> to limit living
people's data to family ties.
</para>
<para>If a media file is not found during export, the following dialog
will prompt you for the possible actions:</para>
<!-- ==== Figure: Missing media window ==== -->
<figure id="missing-media-ex">
<title>Missing Media dialog</title>
<screenshot><mediaobject><imageobject><imagedata
fileref="figures/missing-media.png" format="PNG"/></imageobject>
<textobject>
<phrase>Shows Missing Media dialog. </phrase>
</textobject></mediaobject></screenshot></figure>
<!-- ==== End of Figure ==== -->
<itemizedlist>
<listitem>
<para>To remove the object corresponding to the missing file as well as
all the references to that object from various database records, click
the <guibutton>Remove Object</guibutton> button. This will alter your
database so that it will be in the consistent state, but all the
references to the missing file will be gone. Use this option if the
file is irrevocably lost and there is no possibility of ever replacing
it. </para>
</listitem>
<listitem>
<para>To keep the reference to the object corresponding to the missing
file, click the <guibutton>Keep Reference</guibutton> button.
This will leave things as is, i.e. in the inconsistent state.
You could supply the missing file later, in which case you will have
to copy it into your database directory. Choose this option if the
replacement is possible, but not available right now. </para></listitem>
<listitem>
<para>To supply the missing file during export, click the
<guibutton>Select File</guibutton> button. This will copy the file you
select in place of the missing file. No references will be altered
in the database, and it will be in the consistent state. Use this option
if the replacement is readily available.
</para></listitem>
</itemizedlist>
</sect2>
<!-- ================ Usage Subsection ================================ -->
<sect2 id="gramps-edit-quick">
<title>Editing Data: Quick Start</title>
<para> Editing any portion of data allows you to amend and/or
modify information stored in the database. The available editing
options include editing personal data, relationship data, data about
children and parents, and information about sources, places, and media
objects used in the database. In short, any data stored in the
database can be edited! Adding a new piece of information is in fact
creating an appropriate empty data structure and subsequent
editing of that empty structure. </para>
<!-- ================ Usage Sub-subsection ================ -->
<sect3 id="gramps-add-pers">
<title>To Add a Person</title>
<para> To add a person to the database, switch to the People View
(<xref linkend="side-nofilt-fig"/>) and then click the
<guibutton>Add</guibutton> on the toolbar.
Enter any data you know about this person into the <guilabel>Edit
Person</guilabel> Dialog (see <xref linkend="edit-pers-fig"/>
for details). To edit information about a person already present
in the database, select an entry you would like to view/modify,
and then click the <guibutton>Edit</guibutton> icon on the toolbar. </para>
</sect3>
<!-- ================ Usage Sub-subsection ================ -->
<sect3 id="gramps-spec-rel">
<title>To Specify a Relationship</title>
<para>To specify a relationship, first switch to the Family View
(<xref linkend="family-fig"/>). Then click one of the two top buttons on
the right of the spouse box. The topmost button adds a new person to the
database and to the relationship, while the second top button adds a person
that is already in a database to the relationship. </para>
<para> If using the second button, select the spouse/partner from the list
and specify the relationship using the menu at the bottom. If necessary, you
can add a person to the list by clicking the <guibutton>Add...</guibutton>
button. &app; will filter the displayed list of people based on the
relationship type as follows. The relationships Married, Unmarried, Unknown,
and Other will only display people of the sex opposite to that of an active
person. The relationships Partners will only display people of the same sex
as that of an active person. Also, by default, &app; will limit the lists
to people who could possibly be the spouse/partner (judged by the dates of
birth and death) of the active person. To override this, check
the <guilabel>Show all</guilabel> box.
</para>
<para>
To edit information about a relationship already present in the database,
move the mouse over the <guilabel>Spouse</guilabel> box and double-click.
If the relationship lists has more than one person, you can specify the
preferred spouse/partner by selecting an appropriate item from the context
menu available upon right-clicking into the spouse box. Also, most of the
above function are available from the items of this context menu.
</para>
</sect3>
<!-- ================ Usage Sub-subsection ================ -->
<sect3 id="gramps-spec-par">
<title>To Specify Parents</title>
<para>To specify parents of an active person, first switch to the
Family View (<xref linkend="family-fig"/>). Then click the
<guibutton>+</guibutton> button on the right of the active person's
parents list box. Select the parents from two lists and specify the
parents' relationships to the active person using menus at the bottom.
You can also specify parents' relationship to each other.
If necessary, you can add a person to the list by clicking the
<guibutton>Add...</guibutton> button. </para>
<para> The top and bottom lists contain males and females,
respectively. By default, &app; will
limit both lists to people who could possibly be the parents (judged
by the date of birth) of the active person. To override this, check
the <guilabel>Show all</guilabel> box for each list.
</para>
<para>To specify parents of the active person's spouse, switch to the
Family View and then click the <guibutton>+</guibutton> button on the
right of the spouse's parents list box. To edit information about
parents already present in the database, move the mouse over
the corresponding parents' box and double-click. All these functions can
also be performed by right-clicking on the parents' box and selecting
an appropriate item from the context menu. </para>
</sect3>
<!-- ================ Usage Sub-subsection ================ -->
<sect3 id="gramps-spec-ch">
<title>To Specify Children</title>
<para>To specify children of an active person, switch to the
Family View (<xref linkend="family-fig"/>) and then click either the
second of the third button from the top on the right of the children list
box. The second button adds a child to the database and to the family, while
the third button adds a child already present in the database to the family.
</para>
<para> If using the third button, select a child from the list and
specify the child's relationship with father and mother using menus
at the bottom. If necessary, you can add a person to the list by
clicking the <guibutton>Add...</guibutton> button. By default, &app; will
limit the lists to people who could possibly be the child (judged
by the date of birth) of the active person. To override this, check
the <guilabel>Show all</guilabel> box.
</para>
<para>
The relationship of the child to the parents can be modified by selecting
an appropriate item from the context menu available upon right-clicking
into the children box. Also, most of the above function are available from
the items of this context menu.
</para>
</sect3>
<!-- ================ Usage Sub-subsection ================ -->
<sect3 id="gramps-add-img">
<title>To Add Images</title>
<para>You can add images (as well as other media objects) to
individual people, events, sources, places, as well as images
generally related to the database (e.g. group family photos). </para>
<para> To add images related to a single person, switch to the
People View (<xref linkend="side-nofilt-fig"/>), select a person, and
then click the <guibutton>Edit</guibutton> icon on the toolbar to
invoke the <guilabel>Edit Person</guilabel> Dialog
(<xref linkend="edit-pers-fig"/>). Then, select the
<guilabel>Gallery</guilabel> tab, and click the
<guibutton>Add...</guibutton> button to invoke the <guilabel>Select a media
object</guilabel> dialog. Type the filename or select a file with the
image, then provide a title for that image. To prevent the file from
being copied into your database directory, check the <guilabel>Do not
make a local copy</guilabel> box. Keep adding images until you are
done. </para>
<para> To add images related to a relationship (e.g. marriage),
switch to the Family View (<xref linkend="family-fig"/>) and then
double-click on the Spouse box invoke the <guilabel>Marriage/Relationship
editor</guilabel> dialog. Select the <guilabel>Gallery</guilabel>
tab and click the <guibutton>Add...</guibutton> button to add
an image. </para>
<para> To add images related to a source or a place, first switch to
the Sources View (<xref linkend="sources-fig"/>) or Places
View (<xref linkend="places-fig"/>), respectively. Then select the
appropriate source or place and then either double-click on it
or click the <guibutton>Edit</guibutton> icon on the toolbar to invoke the
<guilabel>Source Editor</guilabel> (or <guilabel>Place
Editor</guilabel>) dialog. Select the <guilabel>Gallery</guilabel>
tab and click the <guibutton>Add...</guibutton> button to add
an image. </para>
<para> Finally, to add images that are generally related to the
database but not limited to any person, relationship, source, or place
in particular, switch to the Media View (<xref linkend="media-fig"/>).
Then click the <guibutton>Add</guibutton> icon on the toolbar to
add an image.
If you have already added any images to any individual galleries,
you will also find them listed in the Media View. </para>
<para> In any gallery, you can also use the <guibutton>Edit...</guibutton>
and <guibutton>Remove</guibutton> buttons to edit image information
and to remove the image reference from that gallery. Note that in all
galleries removing the reference to the image does not remove the image
from the database. To completely remove the image from the database,
delete it from Media View by first selecting it and then
clicking the <guibutton>Remove</guibutton> icon on the toolbar. </para>
</sect3>
<!-- ================ Usage Sub-subsection ================ -->
<sect3 id="gramps-edit-src-plc">
<title>To Edit Sources and Places</title>
<para> To add a source or a place to the database, switch to
the appropriate Sources View (<xref linkend="sources-fig"/>) or
Places View (<xref linkend="places-fig"/>).
Then click the <guibutton>Add</guibutton> icon on the toolbar to add a
source/place. Enter the information into the <guilabel>Source
Editor</guilabel> (or <guilabel>Place Editor</guilabel>) dialog.
</para>
<para> To edit information about sources and places already present
in the database, switch to the appropriate view, select an entry
you would like to view/modify, and then click the
<guibutton>Edit</guibutton> icon on the toolbar. Alternatively, you
may double-click on the entry to edit it.
</para>
</sect3>
</sect2>
<!-- ================ Usage Subsection ================================ -->
<sect2 id="gramps-edit-complete">
<title>Editing Data: Complete Description</title>
<para> This section provides a complete description of all editing
options for all pieces of data in the &app; database. </para>
<!-- ================ Usage Sub-subsection ================ -->
<sect3 id="adv-pers">
<title>Edit Personal Information</title>
<para> Editing of personal data can be performed in the
following ways: </para>
<variablelist>
<varlistentry><term>From the People View:</term><listitem><para>
Double-click the name of the person whose data you would like
to edit, or select the name by single click and then click the
<guibutton>Edit</guibutton> icon on the toolbar.
</para></listitem></varlistentry>
<varlistentry><term>From the Family View:</term><listitem><para>
Move the mouse into the <guilabel>Active person</guilabel> box,
then double-click.
</para></listitem></varlistentry>
</variablelist>
<para> With either method, the following <guilabel>Edit
Person</guilabel> dialog will appear: </para>
<!-- ==== Figure: Edit Person dialog ==== -->
<figure id="edit-pers-fig">
<title>Edit Person dialog</title>
<screenshot><mediaobject><imageobject><imagedata
fileref="figures/edit-person.png" format="PNG"/></imageobject>
<textobject>
<phrase>Shows Edit Person dialog. </phrase>
</textobject></mediaobject></screenshot></figure>
<!-- ==== End of Figure ==== -->
<para> The top of the window shows the name of the person whose
data is being edited. The main part of the window displays nine
notebook tabs containing different categories of available
information. You can bring any tab to the top for viewing
or editing by clicking on the appropriate tab heading.
The bottom part has <guibutton>OK</guibutton> and
<guibutton>Cancel</guibutton> buttons. Clicking the
<guibutton>OK</guibutton> button
at any time will apply all the changes made in all tabs and close the
dialog window. Clicking the <guibutton>Cancel</guibutton> button at any time will
close the window without applying any changes. If any of the data
in any tab were modified, the alert window will appear with the
choices of closing the dialog without saving changes, canceling the
initial cancel request, or saving the changes.
</para>
<para>
The tabs provide the following information categories of
personal data:
</para>
<variablelist>
<varlistentry><term><guilabel>General</guilabel></term>
<listitem><para>
The <guilabel>General</guilabel> tab allows editing of
general information about the person. This includes the text
entry fields of <guilabel>Given name</guilabel>,
<guilabel>Family name</guilabel>, <guilabel>Family prefix</guilabel>
(such as de or van), <guilabel>Suffix</guilabel> (e.g. Jr. or III),
<guilabel>Title</guilabel> (e.g. Dr. or Rev.),
<guilabel>Nickname</guilabel> (Bob for Robert),
<guilabel>Type</guilabel> of the name (birth name, married name, etc.)
and <guilabel>Date</guilabel> and <guilabel>Place</guilabel> of birth
and death. Some of these (<guilabel>Family name</guilabel>,
<guilabel>Type</guilabel>, and both <guilabel>Place</guilabel> fields),
also allow you to choose the corresponding
contents from the drop-down menus by clicking on the down arrow button
located immediately to the right of the text entry field. The
available menu choices are formed from the information already stored
in the database. Also, when you start to type within these fields,
&app; will try to guess the remainder of
the text by using the same choices that are available from the
corresponding menu. To accept the highlighted guess and move to
the next field, press the <keycap>Tab</keycap>. </para>
<para>
The <guilabel>Gender</guilabel> radio buttons offer
the choice of person's gender between <guilabel>male</guilabel>,
<guilabel>female</guilabel>, and <guilabel>unknown</guilabel>.
The buttons <guibutton>Source...</guibutton> and
<guibutton>Note...</guibutton> allow adding or modifying the data about
the sources of the name information and any relevant notes.
Clicking either <guibutton>Edit...</guibutton> button located next to
the birth and death Date fields will bring up a dialog allowing you to
edit the corresponding event (birth or death) details.
The field <guilabel>ID</guilabel> displays an internal
&app; ID number which identifies the user in the
database. Finally, the <guilabel>Image</guilabel> area shows the first
image available in the <guilabel>Gallery</guilabel> of this
person (if any exist).
</para>
</listitem></varlistentry>
</variablelist>
<variablelist>
<varlistentry><term><guilabel>Names</guilabel></term>
<listitem>
<!-- ==== Figure: Edit Person dialog - Names ==== -->
<figure id="edit-pers-names-fig">
<title>Edit Person dialog - Names</title>
<screenshot><mediaobject><imageobject><imagedata
fileref="figures/edit-person-names.png" format="PNG"/></imageobject>
<textobject>
<phrase>Shows Names Tab of Edit Person dialog. </phrase>
</textobject></mediaobject></screenshot></figure>
<!-- ==== End of Figure ==== -->
<para> The <guilabel>Names</guilabel> tab displays information concerning
alternate names of the person and the controls allowing their
modification. The bottom part displays the list of all alternate names
of the person stored in the database. The top part shows the details
of the currently selected name in the list (if any). The buttons
<guibutton>Add...</guibutton>, <guibutton>Edit...</guibutton>,
and <guibutton>Delete</guibutton> allow the addition,
modification, and removal of an alternate name record from the database.
Note that the <guibutton>Edit...</guibutton> and
<guibutton>Delete</guibutton> buttons become available only when
an alternate name is selected from the list.
</para>
</listitem></varlistentry>
</variablelist>
<variablelist>
<varlistentry><term><guilabel>Events</guilabel></term>
<listitem>
<!-- ==== Figure: Edit Person dialog - Events ==== -->
<figure id="edit-pers-events-fig">
<title>Edit Person dialog - Events</title>
<screenshot><mediaobject><imageobject><imagedata
fileref="figures/edit-person-events.png" format="PNG"/></imageobject>
<textobject>
<phrase>Shows Events Tab of Edit Person dialog. </phrase>
</textobject></mediaobject></screenshot></figure>
<!-- ==== End of Figure ==== -->
<para>The <guilabel>Events</guilabel> tab displays information about
the events relevant to the person and controls allowing its
modification. The bottom part displays the list of all such events
stored in the database. The top part shows the details
of the currently selected event in the list (if any). The buttons
<guibutton>Add...</guibutton>, <guibutton>Edit...</guibutton>,
and <guibutton>Delete</guibutton> allow you to correspondingly add,
modify, and remove an event record from the database.
Note that the <guibutton>Edit...</guibutton> and
<guibutton>Delete</guibutton> buttons become available only when
an event is selected from the list.
</para>
</listitem></varlistentry>
</variablelist>
<variablelist>
<varlistentry><term><guilabel>Attributes</guilabel></term>
<listitem>
<!-- ==== Figure: Edit Person dialog - Attributes ==== -->
<figure id="edit-pers-attributes-fig">
<title>Edit Person dialog - Attributes</title>
<screenshot><mediaobject><imageobject><imagedata
fileref="figures/edit-person-attributes.png" format="PNG"/></imageobject>
<textobject>
<phrase>Shows Attributes Tab of Edit Person dialog. </phrase>
</textobject></mediaobject></screenshot></figure>
<!-- ==== End of Figure ==== -->
<para>The <guilabel>Attributes</guilabel> tab displays information about
the attributes of the person and controls allowing their
modification. These could be any personal attributes of a person whose
description naturally fits into Parameter-Value pairs (e.g. enormous
generosity can be stored as the parameter "Generosity" with the
value "Enormous", etc.). The bottom part displays the list of all
attributes stored in the database. The top part shows the details
of the currently selected attribute in the list (if any). The buttons
<guibutton>Add...</guibutton>, <guibutton>Edit...</guibutton>,
and <guibutton>Delete</guibutton> allow you to correspondingly add,
modify, and remove an attribute record from the database.
Note that the <guibutton>Edit...</guibutton> and
<guibutton>Delete</guibutton> buttons become available only when
an attribute is selected from the list.
</para>
</listitem></varlistentry>
</variablelist>
<variablelist>
<varlistentry><term><guilabel>Addresses</guilabel></term>
<listitem>
<!-- ==== Figure: Edit Person dialog - Addresses ==== -->
<figure id="edit-pers-addresses-fig">
<title>Edit Person dialog - Addresses</title>
<screenshot><mediaobject><imageobject><imagedata
fileref="figures/edit-person-addresses.png" format="PNG"/></imageobject>
<textobject>
<phrase>Shows Addresses Tab of Edit Person dialog. </phrase>
</textobject></mediaobject></screenshot></figure>
<!-- ==== End of Figure ==== -->
<para>The <guilabel>Addresses</guilabel> tab displays information about
the addresses of the person and the controls allowing their
modification. The bottom part displays the list of all
addresses stored in the database. The top part shows the details
of the currently selected address in the list (if any). The buttons
<guibutton>Add...</guibutton>, <guibutton>Edit...</guibutton>,
and <guibutton>Delete</guibutton> allow you to correspondingly add,
modify, and remove an address record from the database.
Note that the <guibutton>Edit...</guibutton> and
<guibutton>Delete</guibutton> buttons become available only when
an address is selected from the list.
</para>
<para>Some reports allow you to restrict data on living people.
In particular, that option will omit the addresses of people who
are currently alive.</para>
</listitem></varlistentry>
</variablelist>
<variablelist>
<varlistentry><term><guilabel>Notes</guilabel></term>
<listitem>
<!-- ==== Figure: Edit Person dialog - Notes ==== -->
<figure id="edit-pers-notes-fig">
<title>Edit Person dialog - Notes</title>
<screenshot><mediaobject><imageobject><imagedata
fileref="figures/edit-person-notes.png" format="PNG"/></imageobject>
<textobject>
<phrase>Shows Notes Tab of Edit Person dialog. </phrase>
</textobject></mediaobject></screenshot></figure>
<!-- ==== End of Figure ==== -->
<para>The <guilabel>Notes</guilabel> tab displays information about
the notes concerning the person. These could be any notes which do not
naturally fit into the Parameter-Value pairs available to Attributes.
To add a note or modify existing notes simply edit the text in the
text entry field.
</para>
</listitem></varlistentry>
</variablelist>
<variablelist>
<varlistentry><term><guilabel>Gallery</guilabel></term>
<listitem>
<!-- ==== Figure: Edit Person dialog - Gallery ==== -->
<figure id="edit-pers-gallery-fig">
<title>Edit Person dialog - Gallery</title>
<screenshot><mediaobject><imageobject><imagedata
fileref="figures/edit-person-gallery.png" format="PNG"/></imageobject>
<textobject>
<phrase>Shows Gallery Tab of Edit Person dialog. </phrase>
</textobject></mediaobject></screenshot></figure>
<!-- ==== End of Figure ==== -->
<para>The <guilabel>Gallery</guilabel> tab displays information about
media objects associated with the person and controls allowing subsequent
modification. The central part shows the list of all such media objects.
For media object which are valid image files, previews of images are
displayed. For other objects such as audio files, movie files, etc., a
generic &app; icon is displayed instead. Note that the first available
image in the gallery will be also displayed in the
<guilabel>Image</guilabel> area in the <guilabel>General</guilabel>
tab. The buttons <guibutton>Add...</guibutton>,
<guibutton>Edit...</guibutton>, and <guibutton>Remove</guibutton> allow
you to correspondingly add, modify, and remove a media object reference
to this person. Note that the <guibutton>Edit...</guibutton> and
<guibutton>Remove</guibutton> buttons become available only when
a media object is selected from the list.
</para>
<para>Note: removing a media object from a person's gallery does not
remove it from the database. It only removes the reference to that
object from this person's record.
</para>
</listitem></varlistentry>
</variablelist>
<variablelist>
<varlistentry><term><guilabel>Internet</guilabel></term>
<listitem>
<!-- ==== Figure: Edit Person dialog - Internet ==== -->
<figure id="edit-pers-internet-fig">
<title>Edit Person dialog - Internet</title>
<screenshot><mediaobject><imageobject><imagedata
fileref="figures/edit-person-internet.png" format="PNG"/></imageobject>
<textobject>
<phrase>Shows Internet Tab of Edit Person dialog. </phrase>
</textobject></mediaobject></screenshot></figure>
<!-- ==== End of Figure ==== -->
<para>The <guilabel>Internet</guilabel> tab displays information about
Internet addresses relevant to the person and the controls
allowing data modification. The bottom part displays the list of all
such Internet addresses stored in the database. The top part shows the
details of the currently selected addresses in the list (if any).
The buttons <guibutton>Add...</guibutton>,
<guibutton>Edit...</guibutton>, and <guibutton>Delete</guibutton>
allow you to correspondingly add, modify, and remove an Internet address
record from the database. The button <guibutton>Go</guibutton> allows
opening a web-page with the corresponding address with your default
browser. Note that the <guibutton>Edit...</guibutton>,
<guibutton>Delete</guibutton>, and <guibutton>Go</guibutton> buttons
become available only when an address is selected from the list.
</para>
</listitem></varlistentry>
</variablelist>
<variablelist>
<varlistentry><term><guilabel>LDS</guilabel></term>
<listitem>
<!-- ==== Figure: Edit Person dialog - LDS ==== -->
<figure id="edit-pers-lds-fig">
<title>Edit Person dialog - LDS</title>
<screenshot><mediaobject><imageobject><imagedata
fileref="figures/edit-person-lds.png" format="PNG"/></imageobject>
<textobject>
<phrase>Shows LDS Tab of Edit Person dialog. </phrase>
</textobject></mediaobject></screenshot></figure>
<!-- ==== End of Figure ==== -->
<para>The <guilabel>LDS</guilabel> tab displays information
about LDS ordinances of the person and controls allowing
modification. These are <guilabel>LDS baptism</guilabel>,
<guilabel>Endowment</guilabel>, and <guilabel>Sealed to
parents</guilabel> ordinances, as labeled inside the tab.
Each ordinance is described by its date, LDS temple, and Place where
it happened. An additional pop-up menu <guilabel>Parents</guilabel> is
available for the <guilabel>Sealed to parents</guilabel> ordinance.
Each ordinance can further be described by its status through the
selections available in the <guilabel>Status</guilabel> pop-up
menu and can also be referenced by sources and notes via corresponding
<guibutton>Sources...</guibutton> and <guibutton>Note</guibutton>
buttons.
</para>
</listitem></varlistentry>
</variablelist>
</sect3>
<!-- ================ Usage Sub-subsection ================ -->
<sect3 id="adv-dates">
<title>Edit Dates</title>
<para> Anywhere in &app; where the date
is entered or edited, the following rules apply:</para>
<variablelist>
<varlistentry><term>Date validity indicators</term>
<listitem><para>&app; uses color
circles to indicate the validity of the entered date. </para>
<itemizedlist>
<listitem><para> Green circle means that the date is valid and
complete (e.g. May 24, 1961). </para></listitem>
<listitem><para> Yellow circle means that the date is valid but is
partial (i.e. not complete). Examples of partial dates are: 1961,
about 1961, from 1960 to 1962, before 1963. While partial dates do
not exactly define the date, they allow at least for some type of
comparisons between the dates. </para></listitem>
<listitem><para> Red circle means that the date is not recognized as
a valid date (e.g. Christmas week of 61). In that case the date will
be stored as a text string. Therefore, no comparison with other dates
will be available. It is best to avoid such date entries. Same
information can be entered as a note for the event of interest instead
of a date. In the example considered, a better things to do is to
enter December 1961 as a date and Christmas week of 61 as a note.
</para></listitem>
</itemizedlist>
</listitem></varlistentry>
</variablelist>
<variablelist>
<varlistentry><term>Acceptable date entries</term>
<listitem><para>&app; recognizes many
formats of exact dates. The only problematic formats are XX/XX/XX or
XX-XX-XX because of the ambiguity between the day and the month.
The interpretation for this type of formats is configured
in <guilabel>Getting Started</guilabel> dialog and can also be changed
from the <guilabel>Preferences</guilabel> dialog. </para> </listitem>
<listitem><para>Besides exact dates, &app;
recognizes and supports partial dates, date ranges, and alternate
calendars. </para>
<itemizedlist>
<listitem><para> Partial dates define some portions of the date such
as a year or a year and a month. </para></listitem>
<listitem><para> Date ranges define the boundaries containing the
date such as from January 1961 to March 1963. </para></listitem>
<listitem><para> Alternate calendars are calendars other than Gregorian
calendar. Currently, &app; supports Hebrew,
French Republican, Julian, Islamic, and Persian alternate calendars.
</para></listitem>
</itemizedlist>
</listitem></varlistentry>
</variablelist>
</sect3>
<!-- ================ Usage Sub-subsection ================ -->
<sect3 id="adv-rel">
<title>Edit Relationship Data</title>
<para> Editing of relationship data is performed in the following
<guilabel>Marriage/Relationship Editor</guilabel> dialog which appears
after double-clicking on the spouse box in the Family View.</para>
<!-- ==== Figure: Edit Relationship dialog ==== -->
<figure id="edit-rel-fig">
<title>Marriage/Relationship Editor dialog</title>
<screenshot><mediaobject><imageobject><imagedata
fileref="figures/edit-rel.png" format="PNG"/></imageobject>
<textobject>
<phrase>Shows Marriage/Relationship Editor dialog. </phrase>
</textobject></mediaobject></screenshot></figure>
<!-- ==== End of Figure ==== -->
<para> The top of the window shows the names of the people whose
relationship is being edited. The main part of the window displays
six notebook tabs containing different categories of available
information. You can bring any tab to the top for viewing
or editing by clicking on the appropriate tab heading.
The bottom part has <guibutton>OK</guibutton> and
<guibutton>Cancel</guibutton> buttons. Clicking the
<guibutton>OK</guibutton> button
at any time will apply all the changes made in all tabs and close the
dialog window. Clicking the <guibutton>Cancel</guibutton> button at any time will
close the window without applying any changes. If any of the data
in any tab were modified, the alert window will appear with the
choices of closing the dialog without saving changes, canceling the
initial cancel request, or saving the changes. </para>
<para>
The tabs provide the following information categories of
relationship data:
</para>
<variablelist>
<varlistentry><term><guilabel>General</guilabel></term>
<listitem><para>
The <guilabel>General</guilabel> tab allows editing of the most general
information about the relationship: the relationship type.
The available types (such as married, partners, etc.) can be chosen
from the drop-down <guilabel>Relationship type</guilabel> menu.
The non-editable field <guilabel>ID</guilabel> displays an internal &app;
ID number which identifies this relationship in the database.
</para>
</listitem></varlistentry>
</variablelist>
<variablelist>
<varlistentry><term><guilabel>Events</guilabel></term>
<listitem>
<para>The <guilabel>Events</guilabel> tab displays information about
the events relevant to the relationship and the controls allowing
modification. The bottom part displays the list of all such events
stored in the database. The top part shows the details
of the currently selected event in the list (if any). The buttons
<guibutton>Add...</guibutton>, <guibutton>Edit...</guibutton>,
and <guibutton>Delete</guibutton> allow you to correspondingly add,
modify, and remove an event record from the database.
Note that the <guibutton>Edit...</guibutton> and
<guibutton>Delete</guibutton> buttons become available only when
an event is selected from the list.
</para>
</listitem></varlistentry>
</variablelist>
<variablelist>
<varlistentry><term><guilabel>Attributes</guilabel></term>
<listitem>
<para>The <guilabel>Attributes</guilabel> tab displays information about
the attributes of the relationship and the controls allowing
modification. The bottom part displays the list of all such
attributes stored in the database. The top part shows the details
of the currently selected attribute in the list (if any). The buttons
<guibutton>Add...</guibutton>, <guibutton>Edit...</guibutton>,
and <guibutton>Delete</guibutton> allow you to correspondingly add,
modify, and remove an attribute record from the database.
Note that the <guibutton>Edit...</guibutton> and
<guibutton>Delete</guibutton> buttons become available only when
an attribute is selected from the list.
</para>
</listitem></varlistentry>
</variablelist>
<variablelist>
<varlistentry><term><guilabel>Notes</guilabel></term>
<listitem>
<para>The <guilabel>Notes</guilabel> tab displays information about the
notes concerning the relationship. These could be any notes which do
not naturally fit into the Parameter-Value pairs available to
Attributes. To add a note or modify existing notes simply edit the
text in the text entry field.
</para>
</listitem></varlistentry>
</variablelist>
<variablelist>
<varlistentry><term><guilabel>Gallery</guilabel></term>
<listitem>
<para>The <guilabel>Gallery</guilabel> tab displays information about
media objects associated with the person and the controls allowing
modification of such. The central part shows the list of all such media objects.
For media object which are valid image files previews of images are
displayed. For other objects such as audio files, movie files, etc., a
generic &app; icon is displayed instead. The buttons
<guibutton>Add...</guibutton>, <guibutton>Edit...</guibutton>,
and <guibutton>Remove</guibutton> allow you to correspondingly add, modify,
and remove a media object reference to this relationship.
Note that the <guibutton>Edit...</guibutton> and
<guibutton>Remove</guibutton> buttons become available only when
a media object is selected from the list.
</para>
</listitem></varlistentry>
</variablelist>
<variablelist>
<varlistentry><term><guilabel>LDS</guilabel></term>
<listitem>
<para>The <guilabel>LDS</guilabel> tab displays information
about the LDS <guilabel>Sealed to spouse</guilabel> ordinance
of the person and the controls allowing
modification. The data can include date, LDS temple, and Place where
it happened. The ordinance can further be described by its status
through the selections available in the <guilabel>Status</guilabel>
pop-up menu and can also be referenced by sources and notes via
corresponding <guibutton>Sources...</guibutton> and
<guibutton>Note</guibutton> buttons. </para>
</listitem></varlistentry>
</variablelist>
</sect3>
<!-- ================ Usage Sub-subsection ================ -->
<sect3 id="adv-src">
<title>Edit Source Data</title>
<para> To edit source data, switch to the Sources View and select the
desired entry in the list of sources. Double-click on that entry or
click the <guibutton>Edit</guibutton> icon on the toolbar to invoke the
following <guilabel>Source Editor</guilabel> dialog: </para>
<!-- ==== Figure: Source Editor dialog ==== -->
<figure id="edit-src-fig">
<title>Source Editor dialog</title>
<screenshot><mediaobject><imageobject><imagedata
fileref="figures/edit-src.png" format="PNG"/></imageobject>
<textobject>
<phrase>Shows Source Editor dialog. </phrase>
</textobject></mediaobject></screenshot></figure>
<!-- ==== End of Figure ==== -->
<para> The top of the window shows the <guilabel>Source
Editor</guilabel>
title of the dialog. The main part of the window displays four notebook
tabs containing different categories of available information. You can
bring any tab to the top for viewing or editing by clicking on the
appropriate tab heading. The bottom part has <guibutton>OK</guibutton>
and <guibutton>Cancel</guibutton> buttons. Clicking the
<guibutton>OK</guibutton> button at any time will apply all the changes made
in all tabs and close the dialog window. Clicking the
<guibutton>Cancel</guibutton> button at any time will close the window without
applying any changes. If any of the data in any tab were modified,
the alert window will appear with the choices of closing the dialog
without saving changes, canceling the initial cancel request, or saving
the changes. </para>
<para>
The tabs provide the following information categories of
source data:
</para>
<variablelist>
<varlistentry><term><guilabel>General</guilabel></term>
<listitem><para>The
<guilabel>General</guilabel> tab allows editing of the most general
information about the source: its title, author, and publication
information. This information can be typed in the appropriate
text entry fields.
</para>
</listitem></varlistentry>
</variablelist>
<variablelist>
<varlistentry><term><guilabel>Note</guilabel></term>
<listitem>
<para>The <guilabel>Note</guilabel> tab displays any notes concerning
the source. To add a note or modify existing notes simply edit the
text in the text entry field.
</para>
</listitem></varlistentry>
</variablelist>
<variablelist>
<varlistentry><term><guilabel>Gallery</guilabel></term>
<listitem>
<para>The <guilabel>Gallery</guilabel> tab displays information about
media objects associated with the given source and controls
allowing its modification. The central part shows the list of all
such media objects. For media object which are valid image files
previews of images are displayed. For other objects such as audio
files, movie files, etc., a generic &app; icon is displayed instead.
The buttons <guibutton>Add...</guibutton>,
<guibutton>Edit...</guibutton>, and <guibutton>Remove</guibutton> allow
you to correspondingly add, modify, and remove a media object reference
to this source. Note that the <guibutton>Edit...</guibutton> and
<guibutton>Remove</guibutton> buttons become available only when
a media object is selected from the list.
</para>
</listitem></varlistentry>
</variablelist>
<variablelist>
<varlistentry><term><guilabel>References</guilabel></term>
<listitem>
<para>The <guilabel>References</guilabel> tab displays information about
database records that refer to this source. If the source is not
referenced from any database record, the tab shows an empty list.
If the source is referenced from many records, the tab will list
all of them. The list can be ordered by any of its column headers:
<guilabel>Source type</guilabel>, <guilabel>Object</guilabel>, or
<guilabel>Value</guilabel>. This information cannot be modified from
the <guilabel>Source Editor</guilabel> dialog. Instead, the
corresponding database record (e.g. birth event) has to be brought
up and its source reference edited. </para>
</listitem></varlistentry>
</variablelist>
</sect3>
<!-- ================ Usage Sub-subsection ================ -->
<sect3 id="adv-plc">
<title>Edit Place Data</title>
<para> To edit place data, switch to the Places View and select the
desired entry in the list of places. Double-click on that entry or
click the <guibutton>Edit</guibutton> icon on the toolbar to invoke the
following <guilabel>Place Editor</guilabel> dialog: </para>
<!-- ==== Figure: Place Editor dialog ==== -->
<figure id="edit-plc-fig">
<title>Place Editor dialog</title>
<screenshot><mediaobject><imageobject><imagedata
fileref="figures/edit-plc.png" format="PNG"/></imageobject>
<textobject>
<phrase>Shows Place Editor dialog. </phrase>
</textobject></mediaobject></screenshot></figure>
<!-- ==== End of Figure ==== -->
<para> The top of the window shows the <guilabel>Place Editor</guilabel>
title of the dialog. The main part of the window displays seven
notebook tabs containing different categories of available information.
You can bring any tab to the top for viewing or editing by clicking on
the appropriate tab heading. The bottom part has
<guibutton>OK</guibutton> and <guibutton>Cancel</guibutton> buttons.
Clicking the <guibutton>OK</guibutton> button at any time will apply all the
changes made in all tabs and close the dialog window. Clicking the
<guibutton>Cancel</guibutton> button at any time will close the window without
applying any changes. If any of the data in any tab were modified,
the alert window will appear with the choices of closing the dialog
without saving changes, canceling the initial cancel request, or saving
the changes. </para>
<para>
The tabs provide the following information categories of
place data:
</para>
<variablelist>
<varlistentry><term><guilabel>General</guilabel></term>
<listitem><para>The
<guilabel>General</guilabel> tab allows editing of the most general
information about the place: the title which labels it in the database,
city, church parish, county, state, country, longitude, and latitude.
This information can be typed in the appropriate text entry fields.
</para>
</listitem></varlistentry>
</variablelist>
<variablelist>
<varlistentry><term><guilabel>Other names</guilabel></term>
<listitem><para>
The <guilabel>Other names</guilabel> tab displays information concerning
other names by which the place might be known and the controls
allowing their modification. The bottom part displays the list of all
other names of the place stored in the database. The top part shows
the details of the currently selected name in the list (if any).
The buttons <guibutton>Add...</guibutton>,
<guibutton>Edit...</guibutton>, and <guibutton>Delete</guibutton> allow
you to correspondingly add, modify, and remove a name record
from the database. Note that the <guibutton>Edit...</guibutton> and
<guibutton>Delete</guibutton> buttons become available only when
a name is selected from the list. </para>
</listitem></varlistentry>
</variablelist>
<variablelist>
<varlistentry><term><guilabel>Note</guilabel></term>
<listitem>
<para>The <guilabel>Note</guilabel> tab displays any notes concerning
the place. To add a note or modify existing notes simply edit the
text in the text entry field.
</para>
</listitem></varlistentry>
</variablelist>
<variablelist>
<varlistentry><term><guilabel>Sources</guilabel></term>
<listitem><para>
The <guilabel>Sources</guilabel> tab displays information about sources
relevant to this place and controls allowing its modification.
The central part displays the list of all such source references
stored in the database. The buttons <guibutton>Add...</guibutton>,
<guibutton>Edit...</guibutton>, and <guibutton>Delete</guibutton> allow
you to correspondingly add, modify, and remove a source reference
to this place. Note that the <guibutton>Edit...</guibutton> and
<guibutton>Delete</guibutton> buttons become available only when
a source reference is selected from the list. </para>
</listitem></varlistentry>
</variablelist>
<variablelist>
<varlistentry><term><guilabel>Gallery</guilabel></term>
<listitem>
<para>The <guilabel>Gallery</guilabel> tab displays information about
media objects associated with the given place and the controls
allowing its modification. The central part shows the list of all
such media objects. For media objects which are valid image files
previews of images are displayed. For other objects such as audio
files, movie files, etc., a generic &app; icon is displayed instead.
The buttons <guibutton>Add...</guibutton>,
<guibutton>Edit...</guibutton>, and <guibutton>Remove</guibutton> allow
you to correspondingly add, modify, and remove a media object reference
to this source. Note that the <guibutton>Edit...</guibutton> and
<guibutton>Remove</guibutton> buttons become available only when
a media object is selected from the list.
</para>
</listitem></varlistentry>
</variablelist>
<variablelist>
<varlistentry><term><guilabel>Internet</guilabel></term>
<listitem>
<para>The <guilabel>Internet</guilabel> tab displays information about
Internet addresses relevant to the place and controls
allowing its modification. The bottom part displays the list of all
such Internet addresses stored in the database. The top part shows the
details of the currently selected addresses in the list (if any).
The buttons <guibutton>Add...</guibutton>,
<guibutton>Edit...</guibutton>, and <guibutton>Delete</guibutton>
allow you to correspondingly add, modify, and remove an Internet address
record from the database. The button <guibutton>Go</guibutton> allows
you to open a web-page with the corresponding address with your default
browser. Note that the <guibutton>Edit...</guibutton>,
<guibutton>Delete</guibutton>, and <guibutton>Go</guibutton> buttons
become available only when an address is selected from the list.
</para>
</listitem></varlistentry>
</variablelist>
<variablelist>
<varlistentry><term><guilabel>References</guilabel></term>
<listitem>
<para>The <guilabel>References</guilabel> tab displays information about
database records that refer to this place. If the place is not
referenced from any database record, the tab shows an empty list.
If the place is referenced from many records, the tab will list
all of them. This information cannot be modified from
the <guilabel>Place Editor</guilabel> dialog. Instead, the
corresponding database record (e.g. birth event) has to be brought
up and its place reference edited. </para>
</listitem></varlistentry>
</variablelist>
</sect3>
<!-- ================ Usage Sub-subsection ================ -->
<sect3 id="adv-media">
<title>Edit Media Data</title>
<para> To edit media data, switch to the Media View and select the
desired entry in the list of sources. Double-click on that entry or
click <guibutton>Edit</guibutton> on the toolbar to invoke the
following <guilabel>Edit Media Properties</guilabel> dialog: </para>
<!-- ==== Figure: Edit Media Properties dialog ==== -->
<figure id="edit-media-fig">
<title>Edit Media Properties dialog</title>
<screenshot><mediaobject><imageobject><imagedata
fileref="figures/edit-media.png" format="PNG"/></imageobject>
<textobject>
<phrase>Shows Edit Media Properties dialog. </phrase>
</textobject></mediaobject></screenshot></figure>
<!-- ==== End of Figure ==== -->
<para> The top of the window shows the dialog title. Below the title
is the preview of an object and the summary of its properties (ID,
path, and object type). The central part of the window displays four
notebook tabs containing different categories of available information.
You can bring any tab to the top for viewing or editing by clicking on
the appropriate tab heading. The bottom part has
<guibutton>OK</guibutton> and <guibutton>Cancel</guibutton> buttons.
Clicking the <guibutton>OK</guibutton> button at any time will apply all the
changes made in all tabs and close the dialog window. Clicking the
<guibutton>Cancel</guibutton> button at any time will close the window without
applying any changes. If any of the data in any tab were modified,
the alert window will appear with the choices of closing the dialog
without saving changes, canceling the initial cancel request, or saving
the changes. </para>
<para>
The tabs provide the following information categories of
media object data:
</para>
<variablelist>
<varlistentry><term><guilabel>General</guilabel></term>
<listitem><para>The
<guilabel>General</guilabel> tab allows editing the title which labels
this object in the database. The title can be typed in the appropriate
text entry field. If the object is not local (i.e. the corresponding
file does not reside under &app; database directory), the
<guibutton>Make a local copy</guibutton> button is available.
Click it to copy the media into the &app; database directory. This will
increase the amount of disk space consumed by the &app; database. However,
if the external file is deleted or removed, &app; will still be able
to use the local copy. </para>
</listitem></varlistentry>
</variablelist>
<variablelist>
<varlistentry><term><guilabel>Attributes</guilabel></term>
<listitem>
<para>The <guilabel>Attributes</guilabel> tab displays information about
the attributes of the media object and controls allowing its
modification. The bottom part displays the list of all such
attributes stored in the database. The top part shows the details
of the currently selected attribute in the list (if any). The buttons
<guibutton>Add...</guibutton>, <guibutton>Edit...</guibutton>,
and <guibutton>Delete</guibutton> allow you to correspondingly add,
modify, and remove an attribute record from the database.
Note that the <guibutton>Edit...</guibutton> and
<guibutton>Delete</guibutton> buttons become available only when
an attribute is selected from the list. </para>
</listitem></varlistentry>
</variablelist>
<variablelist>
<varlistentry><term><guilabel>Notes</guilabel></term>
<listitem>
<para>The <guilabel>Notes</guilabel> tab displays information about the
notes concerning the media object. These could be any notes which do
not naturally fit into the Parameter-Value pairs available to
Attributes. To add a note or modify existing notes simply edit the
text in the text entry field. </para>
</listitem></varlistentry>
</variablelist>
<variablelist>
<varlistentry><term><guilabel>References</guilabel></term>
<listitem>
<para>The <guilabel>References</guilabel> tab displays information about
database records that refer to this media object. If the object is not
referenced from any database record, the tab shows an empty list.
If the object is referenced from many records, the tab will list
all of them. The list can be ordered by any of its column headers:
<guilabel>Type</guilabel>, <guilabel>Object</guilabel>, or
<guilabel>Value</guilabel>. This information cannot be modified from
the <guilabel>Media Object Properties Editor</guilabel> dialog.
Instead, the corresponding database record (e.g. birth event) has to
be brought up and its media object reference edited in the gallery
tab. </para>
</listitem></varlistentry>
</variablelist>
</sect3>
<!-- ================ Usage Sub-subsection ================ -->
<sect3 id="adv-ev">
<title>Edit Events</title>
<para> Events are edited through the following <guilabel>Event
Editor</guilabel> dialog: </para>
<!-- ==== Figure: Event Editor dialog ==== -->
<figure id="edit-ev-fig">
<title>Event Editor dialog</title>
<screenshot><mediaobject><imageobject><imagedata
fileref="figures/edit-ev.png" format="PNG"/></imageobject>
<textobject>
<phrase>Shows Event Editor dialog. </phrase>
</textobject></mediaobject></screenshot></figure>
<!-- ==== End of Figure ==== -->
<para> The top of the window shows the dialog title including the name
of the person whose event is being edited. The central part of the
window displays four notebook tabs containing different categories of
available information. You can bring any tab to the top for viewing or
editing by clicking on the appropriate tab heading. The bottom part has
<guibutton>OK</guibutton> and <guibutton>Cancel</guibutton> buttons.
Clicking the <guibutton>OK</guibutton> button at any time will apply all the
changes made in all tabs and close the dialog window. Clicking the
<guibutton>Cancel</guibutton> button at any time will close the window without
applying any changes. If any of the data in any tab were modified,
the alert window will appear with the choices of closing the dialog
without saving changes, canceling the initial cancel request, or saving
the changes. </para>
<para>The tabs provide the following information categories of
the event data: </para>
<variablelist>
<varlistentry><term><guilabel>General</guilabel></term>
<listitem><para>The
<guilabel>General</guilabel> tab allows editing of the most general
information about the event: its type, date, place, cause, and
description. The type can be selected from available types listed
in the <guilabel>Event type </guilabel> drop-down menu. The rest
of the information can be typed in the appropriate text entry fields.
Check the <guilabel>Private record</guilabel> box to mark this event
record as private. This will give you a chance to omit this event from
being included in reports, if you choose so among the report
generation options. </para>
</listitem></varlistentry>
</variablelist>
<variablelist>
<varlistentry><term><guilabel>Sources</guilabel></term>
<listitem><para>The
<guilabel>Sources</guilabel> tab displays information about sources
relevant to this event and controls allowing its modification.
The central part displays the list of all such sources references
stored in the database. The buttons <guibutton>Add...</guibutton>,
<guibutton>Edit...</guibutton>, and <guibutton>Delete</guibutton>
allow you to correspondingly add, modify, and remove a source reference
to this event. Note that the <guibutton>Edit...</guibutton> and
<guibutton>Delete</guibutton> buttons become available only when
a source reference is selected from the list. </para>
</listitem></varlistentry>
</variablelist>
<variablelist>
<varlistentry><term><guilabel>Note</guilabel></term>
<listitem>
<para>The <guilabel>Note</guilabel> tab displays any notes concerning
the event. To add a note or modify existing notes simply edit the
text in the text entry field.
</para>
</listitem></varlistentry>
</variablelist>
<variablelist>
<varlistentry><term><guilabel>Witnesses</guilabel></term>
<listitem><para>The
<guilabel>Witnesses</guilabel> tab displays information about witnesses
relevant to this event and controls allowing its modification.
The central part displays the list of all such witnesses
stored in the database. The buttons <guibutton>Add...</guibutton>,
<guibutton>Edit...</guibutton>, and <guibutton>Delete</guibutton>
allow you to correspondingly add, modify, and remove a witness reference
to this event. Note that the <guibutton>Edit...</guibutton> and
<guibutton>Delete</guibutton> buttons become available only when
a witness reference is selected from the list. </para>
</listitem></varlistentry>
</variablelist>
</sect3>
<!-- ================ Usage Sub-subsection ================ -->
<sect3 id="adv-si">
<title>Edit Source Information</title>
<para> When adding source references to events, places, etc.,
the following dialog appears: </para>
<!-- ==== Figure: Source Information dialog ==== -->
<figure id="edit-si-fig">
<title>Source Information dialog</title>
<screenshot><mediaobject><imageobject><imagedata
fileref="figures/edit-si.png" format="PNG"/></imageobject>
<textobject>
<phrase>Shows Source Information dialog. </phrase>
</textobject></mediaobject></screenshot></figure>
<!-- ==== End of Figure ==== -->
<para> The top of the window shows the dialog title. The central part
displays the source information. The bottom part has
<guibutton>OK</guibutton> and <guibutton>Cancel</guibutton> buttons.
Clicking the <guibutton>OK</guibutton> button at any time will apply all the
changes made and close the dialog window. Clicking the
<guibutton>Cancel</guibutton> button at any time will close the window without
applying any changes. If any of the data were modified,
the alert window will appear with the choices of closing the dialog
without saving changes, canceling the initial cancel request, or saving
the changes. </para>
<para> The source can be selected from available sources listed in the
<guilabel>Title</guilabel> drop-down menu. If the source you are
referencing is not present in the database yet, you can enter it into
the database. To do this, click the <guibutton>New...</guibutton> button
and enter source information into the invoked <guilabel>Source
Editor</guilabel> dialog. You can also set the details specific for
this particular reference: confidence, volume/file/page. date, text,
and comments. Choose the confidence
level from the <guilabel>Confidence</guilabel> drop-down menu.
The rest of the details can be typed in the appropriate text entry
fields. </para>
</sect3>
<!-- ================ Usage Sub-subsection ================ -->
<sect3 id="adv-an">
<title>Edit Alternate Names</title>
<para> Alternate names are edited through the following
<guilabel>Alternate Names Editor</guilabel> dialog: </para>
<!-- ==== Figure: Alternate Names Editor dialog ==== -->
<figure id="edit-an-fig">
<title>Alternate Names Editor dialog</title>
<screenshot><mediaobject><imageobject><imagedata
fileref="figures/edit-an.png" format="PNG"/></imageobject>
<textobject>
<phrase>Shows Alternate Names Editor dialog. </phrase>
</textobject></mediaobject></screenshot></figure>
<!-- ==== End of Figure ==== -->
<para> The top of the window shows the dialog title including the name
of the person whose alternate name is being edited. The central part
of the window displays three notebook tabs containing different
categories of available information. You can bring any tab to the
top for viewing or editing by clicking on the appropriate tab heading.
The bottom part has <guibutton>OK</guibutton> and
<guibutton>Cancel</guibutton> buttons. Clicking the
<guibutton>OK</guibutton> button at any time will apply all the
changes made in all tabs and close the dialog window. Clicking the
<guibutton>Cancel</guibutton> button at any time will close the window without
applying any changes. If any of the data in any tab were modified,
the alert window will appear with the choices of closing the dialog
without saving changes, canceling the initial cancel request, or saving
the changes. </para>
<para>The tabs provide the following information categories of
the alternate name data: </para>
<variablelist>
<varlistentry><term><guilabel>General</guilabel></term>
<listitem><para>The
<guilabel>General</guilabel> tab allows editing of general
information about the alternate name: given name, family name, family
prefix, suffix, title, and type of the name. The information can be
typed in the appropriate text entry fields. The family name and the
type can be also selected from available choices listed in the
appropriate drop-down menus.
Check the <guilabel>Private record</guilabel> box to mark this name
record as private. This will give you a chance to omit this name from
being included in reports, if you choose so among the report
generation options. </para>
</listitem></varlistentry>
</variablelist>
<variablelist>
<varlistentry><term><guilabel>Sources</guilabel></term>
<listitem><para>The
<guilabel>Sources</guilabel> tab displays information about sources
relevant to this name and controls allowing its modification.
The central part displays the list of all such sources' references
stored in the database. The buttons <guibutton>Add...</guibutton>,
<guibutton>Edit...</guibutton>, and <guibutton>Delete</guibutton>
allow you to correspondingly add, modify, and remove a source reference
to this name. Note that the <guibutton>Edit...</guibutton> and
<guibutton>Delete</guibutton> buttons become available only when
a source reference is selected from the list. </para>
</listitem></varlistentry>
</variablelist>
<variablelist>
<varlistentry><term><guilabel>Note</guilabel></term>
<listitem>
<para>The <guilabel>Note</guilabel> tab displays any notes concerning
the name. To add a note or modify existing notes simply edit the
text in the text entry field.
</para>
</listitem></varlistentry>
</variablelist>
</sect3>
<!-- ================ Usage Sub-subsection ================ -->
<sect3 id="adv-at">
<title>Edit Attributes</title>
<para> Attributes are edited through the following
<guilabel>Attribute Editor</guilabel> dialog: </para>
<!-- ==== Figure: Attribute Editor dialog ==== -->
<figure id="edit-at-fig">
<title>Attribute Editor dialog</title>
<screenshot><mediaobject><imageobject><imagedata
fileref="figures/edit-at.png" format="PNG"/></imageobject>
<textobject>
<phrase>Shows Attribute Editor dialog. </phrase>
</textobject></mediaobject></screenshot></figure>
<!-- ==== End of Figure ==== -->
<para> The top of the window shows the dialog title including the name
of the person whose attribute is being edited. The central part
of the window displays three notebook tabs containing different
categories of available information. You can bring any tab to the
top for viewing or editing by clicking on the appropriate tab heading.
The bottom part has <guibutton>OK</guibutton> and
<guibutton>Cancel</guibutton> buttons. Clicking the
<guibutton>OK</guibutton> button at any time will apply all the
changes made in all tabs and close the dialog window. Clicking the
<guibutton>Cancel</guibutton> button at any time will close the window without
applying any changes. If any of the data in any tab were modified,
the alert window will appear with the choices of closing the dialog
without saving changes, canceling the initial cancel request, or saving
the changes. </para>
<para>The tabs provide the following information categories of
the attribute data: </para>
<variablelist>
<varlistentry><term><guilabel>General</guilabel></term>
<listitem><para>The
<guilabel>General</guilabel> tab allows editing of the most general
information about the attribute: name of the attribute and its value.
The information can be typed in the appropriate text entry fields.
The attribute name can also be selected from available choices (if any)
listed in the <guilabel>Attribute </guilabel> drop-down menu.
Check the <guilabel>Private record</guilabel> box to mark this
attribute record as private. This will give you a chance to omit
this attribute from being included in the reports, if you choose
so among the report generation options. </para>
</listitem></varlistentry>
</variablelist>
<variablelist>
<varlistentry><term><guilabel>Sources</guilabel></term>
<listitem><para>The
<guilabel>Sources</guilabel> tab displays information about sources
relevant to this attribute and controls allowing its modification.
The central part displays the list of all such sources references
stored in the database. The buttons <guibutton>Add...</guibutton>,
<guibutton>Edit...</guibutton>, and <guibutton>Delete</guibutton>
allow you to correspondingly add, modify, and remove a source reference
to this attribute . Note that the <guibutton>Edit...</guibutton> and
<guibutton>Delete</guibutton> buttons become available only when
a source reference is selected from the list. </para>
</listitem></varlistentry>
</variablelist>
<variablelist>
<varlistentry><term><guilabel>Note</guilabel></term>
<listitem>
<para>The <guilabel>Note</guilabel> tab displays any notes concerning
the attribute . To add a note or modify existing notes simply edit the
text in the text entry field.
</para>
</listitem></varlistentry>
</variablelist>
</sect3>
<!-- ================ Usage Sub-subsection ================ -->
<sect3 id="adv-ad">
<title>Edit Addresses</title>
<para> Addresses are edited through the following
<guilabel>Address Editor</guilabel> dialog: </para>
<!-- ==== Figure: Address Editor dialog ==== -->
<figure id="edit-ad-fig">
<title>Address Editor dialog</title>
<screenshot><mediaobject><imageobject><imagedata
fileref="figures/edit-ad.png" format="PNG"/></imageobject>
<textobject>
<phrase>Shows Address Editor dialog. </phrase>
</textobject></mediaobject></screenshot></figure>
<!-- ==== End of Figure ==== -->
<para> The top of the window shows the dialog title including the name
of the person whose address is being edited. The central part
of the window displays three notebook tabs containing different
categories of available information. You can bring any tab to the
top for viewing or editing by clicking on the appropriate tab heading.
The bottom part has <guibutton>OK</guibutton> and
<guibutton>Cancel</guibutton> buttons. Clicking the
<guibutton>OK</guibutton> button at any time will apply all the
changes made in all tabs and close the dialog window. Clicking the
<guibutton>Cancel</guibutton> button at any time will close the window without
applying any changes. If any of the data in any tab were modified,
the alert window will appear with the choices of closing the dialog
without saving changes, canceling the initial cancel request, or saving
the changes. </para>
<para>The tabs provide the following information categories of
the address data: </para>
<variablelist>
<varlistentry><term><guilabel>General</guilabel></term>
<listitem><para>The
<guilabel>General</guilabel> tab allows editing of the most general
information about the address: date, street address, city or county,
state or province, country, and the postal code. The information can
be typed in the appropriate text entry fields.
Check the <guilabel>Private record</guilabel> box to mark this address
record as private. This will give you a chance to omit this address
from being included in reports, if you choose so among the report
generation options. </para>
</listitem></varlistentry>
</variablelist>
<variablelist>
<varlistentry><term><guilabel>Sources</guilabel></term>
<listitem><para>The
<guilabel>Sources</guilabel> tab displays information about sources
relevant to this address and controls allowing its modification.
The central part displays the list of all such sources references
stored in the database. The buttons <guibutton>Add...</guibutton>,
<guibutton>Edit...</guibutton>, and <guibutton>Delete</guibutton>
allow you to correspondingly add, modify, and remove a source reference
to this address. Note that the <guibutton>Edit...</guibutton> and
<guibutton>Delete</guibutton> buttons become available only when
a source reference is selected from the list. </para>
</listitem></varlistentry>
</variablelist>
<variablelist>
<varlistentry><term><guilabel>Note</guilabel></term>
<listitem>
<para>The <guilabel>Note</guilabel> tab displays any notes concerning
the address. To add a note or modify existing notes simply edit the
text in the text entry field.
</para>
</listitem></varlistentry>
</variablelist>
</sect3>
<!-- ================ Usage Sub-subsection ================ -->
<sect3 id="adv-wit">
<title>Edit Witnesses</title>
<para> Witnesses are edited through the following
<guilabel>Witness Editor</guilabel> dialog: </para>
<!-- ==== Figure: Witness Editor dialog ==== -->
<figure id="edit-wi-fig">
<title>Witness Editor dialog</title>
<screenshot><mediaobject><imageobject><imagedata
fileref="figures/edit-wi.png" format="PNG"/></imageobject>
<textobject>
<phrase>Shows Witness Editor dialog. </phrase>
</textobject></mediaobject></screenshot></figure>
<!-- ==== End of Figure ==== -->
<para> The top of the window shows the dialog title. The central part
of the window displays information about the witness. The bottom part
has <guibutton>OK</guibutton> and <guibutton>Cancel</guibutton> buttons.
Clicking the <guibutton>OK</guibutton> button at any time will apply all the
changes made and close the dialog window. Clicking the
<guibutton>Cancel</guibutton> button at any time will close the window
without applying any changes. If any of the data were
modified, the alert window will appear with the choices of closing
the dialog without saving changes, canceling the initial cancel
request, or saving the changes. </para>
<para>The witness name can be entered in two ways, depending upon
whether the witness is a person already stored in the database or
not (unrelated person). </para>
<variablelist>
<varlistentry><term>Person from the database</term>
<listitem><para>
If the person's data are stored in a database, check <guilabel>Person
is in the database</guilabel> box. Then click the
<guibutton>Select</guibutton> button to evoke <guilabel>Select
Person</guilabel> dialog. Choose the person from that dialog and
click the <guibutton>OK</guibutton> button. The <guilabel>Person</guilabel>
text field will display the name of the person you selected.
Note: even though the person's name is displayed in the
<guilabel>Person</guilabel> field, it is not available for direct
editing.
</para></listitem></varlistentry>
</variablelist>
<variablelist>
<varlistentry><term>Unrelated person</term>
<listitem><para>
If the person is not in the database, make sure that
<guilabel>Person is in the database</guilabel> box is unchecked.
Then enter the name or any description of a person into the
<guilabel>Person</guilabel> text entry field. This information
is stored as entered, and this is the only place it is stored.
In other words, there is no reference to that person in the entire
database except for this witness reference. If the person is in fact
a member of the database, it is advised to use the former method.
</para>
</listitem></varlistentry>
</variablelist>
<para> The <guilabel>Comment</guilabel> text area allows you to enter
any comments concerning the witness. To add a comment or to modify
existing comments simply edit the text in the text area.
</para>
</sect3>
<!-- ================ Usage Sub-subsection ================ -->
<sect3 id="adv-merge">
<title>Merge People</title>
<para> Sometime two people entries in the database turn out to be
describing the same person. When this happens, merging people is
a useful useful way of correcting the situation. </para>
<para> To make a merge, exactly two people have to be selected in the
People View. This is accomplished by selecting one person and then
selecting another person while holding down <keycap>Ctrl</keycap> key.
</para>
<para> When exactly two people are selected, choose
<menuchoice><guimenu>Edit</guimenu><guimenuitem>Merge...</guimenuitem></menuchoice>
to evoke <guilabel>Merge</guilabel> dialog. The dialog allows you to
retain the data from either person as the primary data for the new
(merged) person. The data from the other person can be kept as alternate
data if you so choose. If you would like to continue editing data of
a newly merged person, click the <guibutton>Merge and edit</guibutton>
button. </para>
</sect3>
</sect2>
<!-- ================ Usage Subsection ================================ -->
<sect2 id="gramps-nav">
<title>Navigation</title>
<para> As long as any database is open, &app; is focused on a
single person usually referred to as an Active person. This
allows you to view or modify the data concerning this person,
his or her immediate family, etc. Navigating in the database (i.e.
moving from person to person) is in fact nothing else but changing
the Active person. This section describes many alternative ways
to navigate through the database using both the complex and the
convenient interfaces &app; provides. All these ways eventually
accomplish the same thing, but some are more convenient than others,
depending what you are doing in &app; at the moment. </para>
<!-- ================ Usage Sub-subsection ================ -->
<sect3 id="gramps-nav-people">
<title>Using the People View </title>
<para> The most intuitive way to select an active person is
to use the People View (see <xref linkend="people-view"/>).
When in the People View, just select the
name of the desired person from the list by clicking that list
entry. The person you have selected becomes active. The statusbar
updates to reflect the change of the active person. </para>
</sect3>
<!-- ================ Usage Sub-subsection ================ -->
<sect3 id="gramps-nav-family">
<title>Using the Family View</title>
<para> When in the Family View (see <xref linkend="family-view"/>),
you can easily navigate between the members of the displayed family
as follows: </para>
<itemizedlist>
<listitem><para>To make the currently selected spouse the active person,
click the double-arrow button to the right of the active person box.
Alternatively, right-click into the spouse box and select
<guilabel>Make the selected spouse an active person</guilabel> item
from the context menu.
</para></listitem>
<listitem><para>To make the currently selected parents the active family
(thereby making father the active person and mother the selected
spouse), click the right-arrow button to the right of the active person's
parents box. Alternatively, right-click into the active person's parents
box and select
<guilabel>Make the selected parents the active family</guilabel> item
from the context menu.
</para></listitem>
<listitem><para>To make the currently selected spouse's parents
the active family (thereby making father the active person and mother
the selected spouse), click the right-arrow button to the right of the
spouse's parents box. Alternatively, right-click into the spouse's parents
box and select
<guilabel>Make the selected parents the active family</guilabel> item
from the context menu. </para></listitem>
<listitem><para>To make the currently selected child the active person,
click the left-arrow button to the right of the children box.
Alternatively, right-click into the children box and select
<guilabel>Make the selected child an active person</guilabel> item
from the context menu.
</para></listitem>
</itemizedlist>
</sect3>
<!-- ================ Usage Sub-subsection ================ -->
<sect3 id="gramps-nav-pedigree">
<title>Using the Pedigree View</title>
<para> The Pedigree View (see <xref linkend="pedigree-view"/>) also
allows you to move along the family tree.
The benefit of this method is that you can see more than one
generation of the family tree. Also, you can jump directly from a
great-grandson to a great-grandfather without going through the
intermediate generations. </para>
<para> Note that after changing the active person in the Pedigree
View, the display is re-adjusted to show four generations, starting
from the newly selected Active person. When in the Pedigree View, you
can easily navigate between the members of the displayed family tree
as follows: </para>
<itemizedlist>
<listitem><para>To make any displayed person the active person,
double-click the line that connects to the left side of the
corresponding box. </para></listitem>
<listitem><para>To make a child of the currently active person (if any)
the active person, click the left arrow button to the left of the
corresponding box. If there is more than one child, the button expands
to the menu listing the children to choose from. </para></listitem>
<listitem><para>To move the whole family tree one generation back,
click on the corresponding right arrow button on the right-hand side
of the display area. Clicking the upper button will move the tree
along the paternal line. Clicking the lower button will move the
tree along the maternal line. </para>
<para> Clicking either of these buttons is completely equivalent to
double-clicking the lines connecting to the left of the corresponding
boxes for father and mother. </para></listitem>
</itemizedlist>
</sect3>
<!-- ================ Usage Sub-subsection ================ -->
<sect3 id="gramps-nav-default">
<title>Setting the Home Person</title>
<para> One and only one person in the database can be selected as the
Home person. Once the Home person is selected, moving to that
person becomes a matter of a single click, regardless of which view
you are using at the moment. </para>
<para> To set the Home person, first navigate to that person using
any method you like. Then choose
<menuchoice><guimenu>Settings</guimenu>
<guimenuitem>Home Person</guimenuitem></menuchoice>. Once this is
done, you can move to the Home person from anywhere in the
database by simply clicking the <guibutton>Home</guibutton> icon
on the toolbar. You can also choose <menuchoice><guimenu>Go</guimenu>
<guimenuitem>Home</guimenuitem></menuchoice> from the menu or select
<guilabel>Home</guilabel> item from any context menu available on the
right click.
</para>
</sect3>
<!-- ================ Usage Sub-subsection ================ -->
<sect3 id="gramps-nav-history">
<title>Using history-based tools</title>
<para> &app; also features a powerful set of history-based navigation
tools. These tools are similar to those commonly used in web browsers.
They include <guilabel>Back</guilabel> and <guilabel>Forward</guilabel>
items available from the <menuchoice><guimenu>Go</guimenu></menuchoice>
menu, context menus, and the toolbar buttons. They also include the
<menuchoice><guimenu>Go</guimenu>
<guimenuitem>History</guimenuitem></menuchoice> menu which lists
the recent selections and allows to jump directly to any of them.
Finally, right-clicking on the <guibutton>Back</guibutton>
and <guibutton>Forward</guibutton> toolbar buttons invokes the
popup menu with corresponding portion of the history. Select any item
from the menu to jump directly to it. </para>
</sect3>
<!-- ================ Usage Sub-subsection ================ -->
<sect3 id="gramps-nav-bookmk">
<title>Bookmarking People</title>
<para> Similar to setting the Home person, you can bookmark other
people from the database to simplify further navigation. To bookmark
a person, first navigate to that person, then choose
<menuchoice><guimenu>Bookmarks</guimenu>
<guimenuitem>Add bookmark</guimenuitem></menuchoice>. To move to that
person from anywhere in the database, choose
<menuchoice><guimenu>Bookmarks</guimenu>
<guisubmenu>Go to bookmark</guisubmenu>
<guimenuitem><replaceable>Person's name</replaceable></guimenuitem>
</menuchoice>. </para>
<para> You can manage your bookmarks by choosing
<menuchoice><guimenu>Bookmarks</guimenu>
<guimenuitem>Edit bookmarks...</guimenuitem></menuchoice>. This opens
the following <guilabel>Edit Bookmarks</guilabel> dialog with the
list of bookmarks and the controls to modify this list. </para>
<!-- ==== Figure: Edit Bookmarks dialog ==== -->
<figure id="edit-bm-fig">
<title>Edit Bookmarks dialog</title>
<screenshot><mediaobject><imageobject><imagedata
fileref="figures/edit-bm.png" format="PNG"/></imageobject>
<textobject>
<phrase>Shows Edit Bookmarks dialog. </phrase>
</textobject></mediaobject></screenshot></figure>
<!-- ==== End of Figure ==== -->
</sect3>
<!-- ================ Usage Sub-subsection ================ -->
<sect3 id="gramps-nav-find-people">
<title>Finding People</title>
<para> To find a person in a database, choose
<menuchoice><guimenu>Edit</guimenu><guimenuitem>Find...</guimenuitem></menuchoice>
when in the People View, Family View, or Pedigree View. This opens a
<guilabel>Find Person</guilabel> dialog which can be used for searching
forward and backward. </para>
<para> If the search is successful, the found person becomes an active
person and the display adjusts according to the new active person and the
current view. </para>
</sect3>
<!-- ================ Usage Sub-subsection ================ -->
<sect3 id="gramps-nav-find-sources">
<title>Finding Sources</title>
<para> To find a source in a database, choose
<menuchoice><guimenu>Edit</guimenu><guimenuitem>Find...</guimenuitem></menuchoice>
when in the Sources View. This opens a <guilabel>Find Source</guilabel>
dialog which can be used for searching forward and backward. If the
search is successful, the found source becomes highlighted. </para>
</sect3>
<!-- ================ Usage Sub-subsection ================ -->
<sect3 id="gramps-nav-find-places">
<title>Finding Places</title>
<para> To find a place in a database, choose
<menuchoice><guimenu>Edit</guimenu><guimenuitem>Find...</guimenuitem></menuchoice>
when in the Places View. This opens a <guilabel>Find Place</guilabel>
dialog which can be used for searching forward and backward. If the
search is successful, the found place becomes highlighted. </para>
</sect3>
<!-- ================ Usage Sub-subsection ================ -->
<sect3 id="gramps-nav-find-media">
<title>Finding Media Objects</title>
<para> To find a media object in a database, choose
<menuchoice><guimenu>Edit</guimenu><guimenuitem>Find...</guimenuitem></menuchoice>
when in the Media View. This opens a <guilabel>Find Media Objects</guilabel>
dialog which can be used for searching forward and backward. If the
search is successful, the found media object becomes highlighted. </para>
</sect3>
</sect2>
<!-- ================ Usage Subsection ================================ -->
<sect2 id="gen-reports">
<title>Generating Reports</title>
<para> Reports are the most common form of the output produced by
genealogical research. The majority of genealogical software puts a lot
of emphasis on developing nicely looking reports. &app; is no
exception in this regard: it offers a choice of a variety of reports.
&app; can generate reports in a multitude of open formats, both
text based and graphical. &app; can also produce screen based reports
that are convenient for viewing a summary of your database.
Finally, &app; can generate a web site suitable for immediate
posting on the Internet. All these are almost infinitely flexible:
if you wish to modify or extend the default format of &app; report
you can design and choose the style for each of your reports. </para>
<para> All reports can be accessed through the menu by choosing
<menuchoice><guimenu>Reports</guimenu>
<guisubmenu><replaceable>Report Type</replaceable></guisubmenu>
<guimenuitem><replaceable>Particular
Report</replaceable></guimenuitem></menuchoice>. Alternatively,
you can browse the complete selection of available reports along
with their brief descriptions in a <guilabel>Report
Selection</guilabel> dialog evoked by clicking the
<guibutton>Reports</guibutton> icon on the toolbar.
</para>
<!-- =============== Usage Sub-subsection ================ -->
<sect3 id="rep-graph">
<title>Graphical Reports</title>
<para> Graphical reports represent information in forms of charts
and graphs. Most of the options are common among graphical reports,
therefore they will be described only once, at the end of this
section. The few options which are specific to a given report will be
described directly in that report's entry.</para>
<para>The following graphical reports are currently
available in &app;: </para>
<variablelist>
<varlistentry><term>Ancestor Chart</term>
<listitem><para>This report generates the chart of people who are
ancestors of the Active person. Specific options include
the number of generations considered and the format of the displayed
entries. </para></listitem>
</varlistentry>
<varlistentry><term>Descendant Graph</term>
<listitem><para>This report generates a graph of people who are
descendants of the Active person. Specific options include
the format of the displayed entries. </para></listitem>
</varlistentry>
<varlistentry><term>Relationship Graph</term>
<listitem><para>This report creates a complex relationship graph in
GraphViz format. The GraphViz <command>dot</command> tool can
transform the graph into postscript, jpeg, png, vrml, svg, and many
other formats. GraphViz tools are freely available from the
<ulink url="http://www.graphviz.org" type="http">GraphViz
site</ulink>. Specific options for this report
include filter and number of generations considered, as well as
several GraphViz-specific options related to pagination, color,
and details of the graph. </para></listitem>
</varlistentry>
<varlistentry><term>Timeline Graph</term>
<listitem><para>This report outputs the list of people with their
lifetimes represented by intervals on a common chronological scale.
Specific options include filter, sorting method, and the title of
the report. </para></listitem>
</varlistentry>
</variablelist>
<para>Common options for graphical reports are the filename of the
output, the format of the output, selected style, page size and
orientation. </para>
</sect3>
<!-- =============== Usage Sub-subsection ================ -->
<sect3 id="rep-text">
<title>Text Reports</title>
<para> Text reports represent the desired information as formatted
text. Most of the options are common among text reports,
therefore they will be described only once, at the end of this
section. The options which are specific to a given report will be
described directly in that report's entry.</para>
<para>The following text reports are currently
available in &app;:</para>
<variablelist>
<varlistentry><term>Ahnentafel Report</term>
<listitem><para>This report lists the active person and his or her
ancestors along with their vital data. The people are numbered in a
special way which is an established standard called Ahnentafel.
The active person is given number 1. His or her father and mother
have numbers 2 and 3, respectively. This rule holds for every person
while going back in generations: father's parents are numbered 4 and 5,
and mother's parents are numbered 6 and 7, fathers always numbered
with even and mothers with odd numbers. Therefore, for any person
having number N in this tree, the numbers of father and mother
are 2N and 2N+1, respectively.
</para></listitem>
</varlistentry>
<varlistentry><term>Comprehensive Ancestors Report</term>
<listitem><para>This report produces a comprehensive description
of ancestors of the active person. The highlights of this report
include elaborate layout, images of children, present and former
spouses, and source citations. Specific options: number
of backward generations to consider, whether to cite sources,
and whether to break pages between generations. </para></listitem>
</varlistentry>
<varlistentry><term>Complete Individual Report</term>
<listitem><para>This report provides individual summaries similar to
that of the Individual Summary report. The advantage of this report
is the specific filter option. Depending on the filter choice (active
person only, his or her descendants, his or her ancestors, or entire
database), the report may contain from one to many individual
summaries. Another option for this report is the inclusion of
source information when listing events. </para></listitem>
</varlistentry>
<varlistentry><term>Descendant Report</term>
<listitem><para>This report produces a brief description
of descendants of the active person. Specific options: number
of forward generations to consider. </para></listitem>
</varlistentry>
<varlistentry><term>Detailed Ancestral Report</term>
<listitem><para>This report covers in detail the ancestors of the
active person. It includes vital data (birth and death) as well as
marriages. Specific options: number of backward generations
to consider, as well as a variety of options regarding the exact
contents to include. </para></listitem>
</varlistentry>
<varlistentry><term>Detailed Descendant Report</term>
<listitem><para>This report covers in detail the descendants of the
active person. It includes vital (birth and death) information as well as
marriages. Specific options: number of forward generations
to consider. </para></listitem>
</varlistentry>
<varlistentry><term>FTM Style Ancestral Report</term>
<listitem><para>This report creates an ancestral report similar to
that produced by the Family Tree Maker (tm) program. It covers in detail the
active person and his/her ancestors It includes vital information
as well as marriages, children, and notes. Specific options: number
of backward generations to consider. </para></listitem>
</varlistentry>
<varlistentry><term>FTM Style Descendant Report</term>
<listitem><para>This report creates a descendant report similar to
that produced by the Family Tree Maker (tm) program. It covers in detail the
active person and his/her descendants. It includes vital information
as well as marriages, children, and notes. Specific options:
number of forward generations to consider. </para></listitem>
</varlistentry>
<varlistentry><term>Family Group Report</term>
<listitem><para>This creates a family group report, showing
information on a set of parents and their children. Specific
options: the spouse (available only if the active person has more
than one spouse). </para></listitem>
</varlistentry>
<varlistentry><term>Individual Summary</term>
<listitem><para>This report produces a detailed summary on the
active person. The report includes all the facts known to the
database about that person. </para></listitem>
</varlistentry>
</variablelist>
<para>Common options for text reports are the filename of the
output, the format of the output, selected style, page size and
orientation. For HTML reports, there is no page information.
Instead, HTML options include the choice of the HTML template,
either available in &app; or a custom template defined by you. </para>
</sect3>
<!-- =============== Usage Sub-subsection ================ -->
<sect3 id="rep-books">
<title>Books</title>
<para> Currently, the only available report under this category
is the Book Report. </para>
<para> The Book Report creates a single document (i.e. a Book)
containing a collection of graphical and textual reports.
Consequently, this allows for a very rich set of documents
that &app; can produce.
</para>
<para> When Book Report is selected, the following book configuration
dialog appears: </para>
<!-- ==== Figure: Book Report dialog ==== -->
<figure id="rep-book-fig">
<title>Book Report dialog</title>
<screenshot><mediaobject><imageobject><imagedata
fileref="figures/bookreport.png" format="PNG"/></imageobject>
<textobject>
<phrase>Shows Book Report dialog. </phrase>
</textobject></mediaobject></screenshot></figure>
<!-- ==== End of Figure ==== -->
<para> The <guilabel>Book name</guilabel> text entry field is used to
save the book (a set of configured selections) for future use.
The pane on the left-hand side lists the items available for inclusion in the
book. The pane on the right-hand side lists the currently selected items in
the order they will appear in the book. </para>
<para> The top set of buttons between the panes operates on the
selected book item. Click the <guibutton>Add</guibutton> button to add selected
item from the available list to the current book. Click the
<guibutton>Remove</guibutton> button to remove an item from the current book.
Use <guibutton>Up</guibutton> and <guibutton>Down</guibutton> to change
the items order in the current book. Click the <guibutton>Setup</guibutton>
button to configure the options of the selected item of the current book.
</para>
<para> The bottom set of buttons between the panes operates on the
whole book. Click the <guibutton>Clear</guibutton> button to clear all items from
the current book. Click the <guibutton>Save</guibutton> button to save the current
book (under the name typed in the <guilabel>Book name</guilabel> text
entry field) for future use. Note that saving the book also saves the
configuration for each item. Click the <guibutton>Open</guibutton> button to load
the book from the list of previously saved books. Finally, click the
<guibutton>Edit books</guibutton> button to evoke the editable list of
available books.
</para>
<para> The configuration dialogs evoked by <guibutton>Setup</guibutton>
are item-specific. If you choose not to configure the item, sane
defaults will be used for all needed options. The common option for
almost all book items is the center person: the person on whom the
item is centered. Thanks to this option, you can create a book with
items centered on different people (e.g. your mom's and dad's
ancestors as separate chapters). By default, the center person is set to
the active person. </para>
<para>Almost all items available for inclusion in the book are textual
or graphical reports, and are therefore available in the form of standalone
reports. The exception is the following items which are only available as
book items:</para>
<variablelist>
<varlistentry><term>Title Page</term>
<listitem><para>This item produces a customized Title page. You can
configure the text of title, subtitle, and the footer of the page.
An image can be optionally placed between the subtitle and the footer.
Because of its configurability, this item can be used to create
title pages for the whole book, its chapter, or even a single item.
</para>
</listitem>
</varlistentry>
<varlistentry><term>Custom Text</term>
<listitem><para>This item produces a page with three paragraphs, each
containing custom text. The appearance of the text can be adjusted by
using custom styles. This item was meant to be used for epigraphs,
dedications, explanations, notes, and so forth.
</para></listitem>
</varlistentry>
</variablelist>
</sect3>
<!-- =============== Usage Sub-subsection ================ -->
<sect3 id="rep-view">
<title>View Reports</title>
<para> View reports represent overall summaries of the database
information available immediately for on-screen viewing.
The following view reports are currently available in &app;:</para>
<variablelist>
<varlistentry><term>Number of ancestors</term>
<listitem><para>This report displays the number of ancestors of the
active person. </para></listitem>
</varlistentry>
<varlistentry><term>Summary of the database</term>
<listitem><para>This report displays the overall statistics concerning
number of individuals of each gender, various incomplete entries
statistics, as well as family and media statistics. </para></listitem>
</varlistentry>
</variablelist>
</sect3>
<!-- =============== Usage Sub-subsection ================ -->
<sect3 id="rep-web">
<title>Web Page</title>
<para> This report generates web pages, either for a selected
individual (active person) or a set of individuals. The options
for this report are broken down into contents, privacy, and advanced
options. The contents options include the filter (determine the
scope of the database to consider),
destination directory for the images, an optional short ancestor tree,
and a link to the index page.
Privacy options allow you to omit private records, restrict
information on living people, skip images (either all or only
those of living people), and omit comments and text in source
information. Finally, the advanced options allow you to include
the optional &app; ID, create a GENDEX index, and specify the
extension of the resulting files. </para>
</sect3>
</sect2>
<!-- ================ Usage Subsection ================================ -->
<sect2 id="gramps-tools">
<title>Running Tools</title>
<para> &app; tools allow you to perform various types of analyses
of your genealogical data. Typically, the tools do not produce
output in form of printouts or files. Instead, they produce screen
output immediately available for the researcher. However, when
appropriate, you can save the results of running a tool into a file.
Tools present one of the major strengths of &app; compared to the most
genealogical software. </para>
<para>The tools can be accessed through the menu by choosing
<menuchoice><guimenu>Tools</guimenu>
<guisubmenu><replaceable>Tool Section</replaceable></guisubmenu>
<guimenuitem><replaceable>Particular
Tool</replaceable></guimenuitem></menuchoice>. Alternatively,
you can browse the complete selection of available tools along
with their brief descriptions in a <guilabel>Tool
Selection</guilabel> dialog evoked by clicking the
<guibutton>Tools</guibutton> icon on the toolbar. </para>
<!-- =============== Usage Sub-subsection ================ -->
<sect3 id="tools-ae">
<title>Analysis and Exploration</title>
<para> This section contains tools which analyze and explore the
database, but do not alter it. The following analysis and exploration
tools are currently available in &app;: </para>
<variablelist>
<varlistentry><term>Compare individual events</term>
<listitem><para>This tool compares events across the selected group of
people. The people for this comparison are chosen with the use of
custom filters. The custom filters can be created in the Custom Filter
Editor (see <xref linkend="tools-util"/>). The resulting table produced
by this tool can be saved as a spreadsheet. </para></listitem>
</varlistentry>
<varlistentry><term>Interactive descendant browser</term>
<listitem><para>This tool builds a tree with the active person being
the root. Children branch from their parents in the usual manner.
Use this tool for a quick glance of a person's descendants.
</para></listitem>
</varlistentry>
</variablelist>
</sect3>
<!-- =============== Usage Sub-subsection ================ -->
<sect3 id="tools-db">
<title>Database Processing</title>
<para> This section contains tools which may modify your database.
The modifications will only be performed upon your explicit consent.
The tools from this section are used mostly for finding and correcting
errors in the data. The following database processing tools are
currently available in &app;:</para>
<variablelist>
<varlistentry><term>Check and repair database</term>
<listitem><para>This tool checks the database for integrity problems,
fixing the problems it can. Specifically, the tool is checking for:</para>
<itemizedlist>
<listitem><para>Broken family links. These are the cases when
a person's record refers to a family while the family's record
does not refer to that person, and vice versa.
</para></listitem>
<listitem><para>Missing media objects. The missing media
object is the object whose file is referenced in the database
but does not exist. This can happen when the file is
accidentally deleted, renamed, or moved to another location.
</para></listitem>
<listitem><para>Empty families. These are the family entries
which have no reference to any person as their member.
</para></listitem>
<listitem><para>Parent relationship. This checks all families
to ensure that father and mother are not mixed up. The check
is also made that parents have different gender. If they have
common gender then their relationship is renamed to "Partners".
</para></listitem>
</itemizedlist>
</listitem>
</varlistentry>
<varlistentry><term>Extract information from names</term>
<listitem><para>This tool searches the entire database and attempts
to extract titles and nicknames that may be embedded in a person's
<guilabel>Given name</guilabel> field.
</para></listitem>
</varlistentry>
<varlistentry><term>Find possible duplicate people</term>
<listitem><para>This tool searches the entire database, looking
for the entries that may represent the same person.
</para></listitem>
</varlistentry>
<varlistentry><term>Rename personal event types</term>
<listitem><para>This tool allows all the events of a certain name
to be renamed to a new name.
</para></listitem>
</varlistentry>
<varlistentry><term>Reorder &app; IDs</term>
<listitem><para>This tool reorders the &app; IDs according to the
defaults of &app;.
</para></listitem>
</varlistentry>
</variablelist>
</sect3>
<!-- =============== Usage Sub-subsection ================ -->
<sect3 id="tools-util">
<title>Utilities</title>
<para> </para>
<para> This section contains tools allowing you to perform a simple
operation on a portion of data. The results can be saved in your
database, but they will not modify your existing data.
The following utilities are currently available in &app;:</para>
<variablelist>
<varlistentry><term>Custom Filter Editor</term>
<listitem><para>The Custom Filter Editor builds custom filters
that can be used to select people included in reports, exports,
and other tools and utilities. This is in fact a very powerful tool
in genealogical analysis.</para>
<para>When you launch it, the <guilabel>User defined filters</guilabel>
dialog appears that lists all the filters (if any) previously defined
by you. Click the <guibutton>Add...</guibutton> button to define a new filter.
Once you have designed your filters, you can edit, test, and delete
selected filters using the <guibutton>Edit...</guibutton>,
<guibutton>Test...</guibutton>, and <guibutton>Delete...</guibutton>
buttons, respectively. All the filters displayed in the list will be
automatically saved along with your database and will be available
with subsequent sessions of &app;. </para>
<para>Clicking the <guibutton>Add...</guibutton> button invokes the
following <guilabel>Define filter</guilabel> dialog: </para>
<!-- ==== Figure: Define filter dialog ==== -->
<figure id="cfe-df-fig">
<title>Define filter dialog</title>
<screenshot><mediaobject><imageobject><imagedata
fileref="figures/cfe-df.png" format="PNG"/></imageobject>
<textobject>
<phrase>Shows Define filter dialog. </phrase>
</textobject></mediaobject></screenshot></figure>
<!-- ==== End of Figure ==== -->
<para> Type the name for your new filter into the
<guilabel>Name</guilabel> field. Enter any comment that would help you
identify this filter in the future into the <guilabel>Comment</guilabel>
field. Add as many rules to the <guilabel>Rule list</guilabel> as you
would like to your filter using <guibutton>Add...</guibutton> button.
Check <guilabel>Return values that do not match the filter rules
(invert)</guilabel> to negate the filter rule (e.g. inverting "has a
common ancestor with I1" rule will match everyone who does not have a
common ancestor with that person). If the filter has more than one rule,
select one of the <guilabel>Rule operations</guilabel>. This allows you
to choose whether all rules must apply, only one (either) rule must
apply, or exactly one (either) rule must apply, in order for the filter
to generate a match. If your filter has only one rule, this selection
has no effect. </para>
<para> Clicking the <guibutton>Add...</guibutton> button invokes the
following <guilabel>Add Rule</guilabel> dialog:</para>
<!-- ==== Figure: Add Rule dialog ==== -->
<figure id="cfe-ar-fig">
<title>Add Rule dialog</title>
<screenshot><mediaobject><imageobject><imagedata
2003-09-23 09:35:53 +05:30
fileref="figures/cfe-ar.png" format="PNG"/></imageobject>
<textobject>
<phrase>Shows Add Rule dialog. </phrase>
</textobject></mediaobject></screenshot></figure>
<!-- ==== End of Figure ==== -->
<para>The pane on the left-hand side displays available filter rules
arranged by their categories in an expandable tree. For detailed filter
rule reference, see <xref linkend="append-filtref"/>. Click on the
arrows to fold/unfold the appropriate category. Select the rule
from the tree by clicking on its name. The right-hand side displays
the name, the description, and the values for the currently selected
rule. Once you are satisfied with your rule selection and its values,
click <guibutton>OK</guibutton> to add this rule to the rule list
of the currently edited filter. Clicking <guibutton>Cancel</guibutton>
will abort adding the rule to the filter. </para>
<para> Note that a filter you've already designed may be used as a rule
for another filter. This gives you nearly infinite flexibility in
custom-tailoring your selection criteria that can be later used in
most of the exports, reports and some of the tools (such as comparing
individual events). </para></listitem>
</varlistentry>
<varlistentry><term>Generate SoundEx codes</term>
<listitem><para>This utility generates SoundEx codes for the names of
people in the database. Please visit the <ulink
url="http://www.archives.gov/research_room/genealogy/census/soundex.html"
type="http">NARA Soundex Indexing page</ulink> to learn more about
Soudex Indexing System.
</para></listitem>
</varlistentry>
<varlistentry><term>Relationship calculator</term>
<listitem><para>This utility calculates the relationship between
two people from the database.
</para></listitem>
</varlistentry>
<varlistentry><term>Verify the database</term>
<listitem><para>This utility allows you to verify the database based
on the set of criteria specified by you. This tool is different from
the previously described Check tool in the following. The Check tool
detects inconsistencies in the database structure. The Verify tool,
however, is detecting the records that do not satisfy your particular
criteria. </para>
<para>For example, you may want to make sure that nobody in your
database had children at the age of 98. Based on common sense, such
a record would indicate an error. However, it is not a consistency
error in the database. Besides, someone might have a child at the of
98 (albeit this rarely happens). The Verify tool will display
everything that violates your criteria so that you can check whether
the record is erroneous or not. The ultimate decision is yours.
</para></listitem>
</varlistentry>
</variablelist>
</sect3>
</sect2>
</sect1> <!-- ================ End Usage ============== -->