2003 Alex Roitman 2001 Donald N. Allingham GRAMPS Project &legal; Alex Roitman GRAMPS Project

shura@alex.neuro.umn.edu

Donald N. Allingham GRAMPS Project

dallingham@users.sourceforge.net

GRAMPS Manual V&manrevision; &date; Alex Roitman shura@alex.neuro.umn.edu GRAMPS Project GRAMPS User Manual V1.1 2001 Donald N. Allingham dallingham@users.sourceforge.net GRAMPS Project gramps User Manual V1.0 2001 Donald N. Allingham dallingham@users.sourceforge.net GRAMPS Project This manual describes version &appversion; of GRAMPS. To report a bug or make a suggestion regarding the &app; application or this manual, follow the directions in the GNOME Feedback Page. GRAMPS gramps The &app; is a genealogical application. &app; is an acronym for the Genealogical Research and Analysis Management Programming System. To put it shortly, it allows you to store, edit, and research genealogical data using your computer. Its functionality is somewhat common to other genealogical programs. However, &app; offers some unique features. &app; was conceived under the concept that most genealogy programs were designed to provide the researcher the capability to input information related to a particular family tree. Most of these programs have allowed for the arranging and storing of information consistent with the GEDCOM standards. They usually provide means for displaying descendant or ancestral relationships by means of graphical displays, charts, or reports. These may be augmented with pictures or other media to enhance the data. Most provide for inputting data on unconnected individuals/families that may or may not have a relationship to the primary surname being researched. Various other enhancements may also be provided in the genealogical program that allows for different degrees of importing and exporting data from other programs and printing the data contained in the various reports. &app;, on the other hand, attempts to provide all of the common capabilities of these programs, but, more importantly, to provide an additional capability of integration not common to these programs. This is the ability to input any bits and pieces of information directly into &app; and rearrange/manipulate any/all data events in the entire data base (in any order or sequence) to assist the user in doing research, analysis and correlation with the potential of filling relationship gaps. In short, a tool that provides a way to input all your research into one place and do your analysis and correlation using the speed, power, and accuracy of your computer instead of pencils and unmanageable reams of paper. You can start &app; in the following ways: Applications menu Choose Other Gramps. Command line To start &app; from a command line, type gramps, then press Return. If you would like &app; to open a specific database or to import a specific file on startup, you can supply the filename as a command line argument: gramps filename.ged where filename.ged is the name of the file you want to open/import. [ FIXME: NEED TO RUN Getting Started DRUID to document this section ] The first time you run the program, GRAMPS will display its Getting Started screens.

Shows Getting Started Window.

If &app; is started without any database to open, the following window will appear prompting you to choose what database to open.

Shows Open Database Window.

If you would like to open an existing database, check the top radio button and click OK. You will then be asked to specify the name of your existing database. If you would like to start creating your brand new database from scratch right away, choose new XML database. If either StandaloneZODB or Zope is installed on your system, &app; will give you the third option of creating a new ZODB database. You can choose to start your new database in either XML or ZODB format. Both formats have their strong and weak points. XML stands for eXtensible Markup Language, and is a human readable structured description of data. It could be easily parsed by other programs should the need occur. It stores only the data itself. Its weak point is the relatively low speed of processing large data files. ZODB stands for Zope Object Database and provides the full-fledged database support. ZODB files are not human readable. They contain a certain overhead to assist working with large data structures. However, ZODB provides a significant speed-up when the database size is large (over few thousand people). Its is hard to tell which format is better, since this is a typical tradeoff situation. If you are starting your research then you are likely to be fine with the regular XML database. If you have tons of data to import describing thousands upon thousands of people, then you are probably better of with ZODB. When you open a database (either existing or brand new), the following window is displayed.

Shows &app; main window. Contains titlebar, menubar, toolbar, sidebar, display area, statusbar, progress bar, and scrollbars. Menubar contains File, Edit, View, Bookmarks, Reports, Tools, Settings, and Help menus.

The &app; window contains the following elements: Menubar The menubar provides access to all features of &app; through its menus. Toolbar The toolbar provides access to the most frequently used functions of &app;. The appearance of the toolbar can be adjusted in Preferences dialog. Progress bar The progress bar is located in the lower left corner of the &app; window. It displays the progress of time consuming operations, such as opening and saving large data bases, importing and exporting to other formats, generating web-sites, etc. Statusbar The statusbar is located to the right of the progress bar, on the very bottom of the &app; window. It displays information about current &app; activity and contextual information about the menu items. The behavior of the Status line can be adjusted in Preferences dialog. Display area The largest area in the center of the &app; window is the display area. It shows certain aspects of genealogical information, depending on the currently selected View. The following six Views are available in &app;: People View Family View Pedigree View Sources View Places View Media View Views are the various ways to display different aspects of genealogical information, as described below. Since the relevant information is very broad and non-uniform in both context and modality, it is best to split it's display into smaller categories, uniform in context and modality. Each View represents such a split and displays a certain portion of overall available information. Before the detailed description of available Views, let us guide you through the ways of switching between the Views. Depending on the state of the ViewSidebar menu item, the View could be switched either in the sidebar or in the notebook tabs in the top part of the window. To switch the View while in a Sidebar mode, click on the desired sidebar icon.

Shows sidebar viewing mode.

To switch the View while in a Notebook mode, click on the desired notebook tab.

Shows tabbed viewing mode.

To switch between sidebar and notebook viewing modes, choose View Sidebar from the &app; menu. When &app; opens a database, the View is set to the People View ( and ). People View lists individuals whose data is stored in the database. People View displays people's Names, &app; ID numbers, Gender, and their Birth and Death dates. The list can be ordered by any field. Example: to order list by the Birth date, click on the Birth date column heading. To order list in reverse (descending) order, click one more time on the desired column heading. Genealogical databases may contain huge numbers of people. Since the long lists are hard for humans to handle, &app; provides a convenient way to limit the scope of browsing by using the Filter. To save screen space, Filter controls may be hidden, depending on the state of View Filter menu item.

Shows filter controls.

When &app; opens a database, the Filter is set to the trivial filter called All people, i.e. no filtering is in effect. To choose a filter, use a pop-up Filter menu above the people's list. Once the Filter is chosen, click Apply in the upper right corner of the window. The filtering will take effect upon clicking Apply. To invert the filtering rule, check the Invert box on the left of Apply button. Example: To show people without children, choose People with children filter, then check Invert box, and then click Apply. To cancel any filtering, set the filter to All people and then click Apply. Note: even if the Filter controls are not displayed ( View Filter menu item is unchecked), the filtering might still be in place. In other words, the visibility of the Filter controls is not related to the actual filtering imposed on the list. This may be a cause of confusion, when you enable the filtering and then remove the controls from the display. If in doubt, enable the display of Filter controls by checking View Filter menu item and check what kind of filtering is currently set. &app; offers another way of managing long lists of people -- alphabetical tabs. Upon loading a database, &app; checks for the stored Family names and breaks the people list into sublists based on the first letter of their name. The alphabetical tabs are displayed in the bottom part of the &app; window. The last tab, Other, stands for unidentified characters -- all the entries not assigned to any other tab end up in Other. In particular, people with no family name will appear under this category. Family View displays the Family information of a currently selected (or Active) person. Specifically, this view shows the relationships (e.g marriages, partnerships, etc.) of the active person, his/her parents (or step parents, or guardians, etc), and his/her children (could be step children, adopted children, etc.).

Shows Family View.

The Active person's data is in the list-box in the upper left corner of the window. Directly below it, another box lists the Spouse's data, for each relationship of Active person (can be more than one). The double-arrow button to the right of the Active person list-box allows to exchange the currently selected spouse (Current spouse) with the Active person. Double-clicking on the Active person allows to edit Active person's data. Double-clicking on the Current spouse allows to edit their relationship information. To add a spouse, click + to the right of the spouse box. To remove Current spouse, click - to the right of the spouse box. The parents of both the Active person and the Current spouse are listed in the corresponding list-boxes in the right-hand part of the window (Active person's parents on top, Current spouse parents on the bottom). Both list-boxes have a set of three buttons on their right side. The + and - buttons allow to add and remove parents of the Active person and the Current spouse, respectively. Clicking -> makes the family in the corresponding list-box and active family. That is, it makes the selected Father the Active person, and the selected Mother the Current spouse. The bottom list-box displays children of the Active person and the Current Spouse. Children's list can be order by the Birth date, by usual way of clicking on the Birth date column header. In addition to the Name, ID, Gender, and Birth date columns, the list includes Status column. The pair of status words reflect the relationship between the child and his Father/Mother (such as Birth, Adoption, etc.) The three buttons are available on the right side of the children list-box. The + and + buttons allow to add and remove children, respectively. Clicking <- makes the selected child the Active person.

Shows Pedigree View.

Pedigree View helps to visualize the place of the Active person in the tree of its ancestors. Pedigree View shows four generations, going back in time from the Active person 1 to his/her parents 1, to grandparents 1, to great-grandparents 1. Each person is denoted by a white box bearing the person's name. The two lines that converge on the box represent ties with the person's Father (top line) and mother (bottom line). Solid lines represent birth relations, while dashed lines represent non-birth relations (such as adoption, step-parenthood, guardianship, etc.). When the mouse moves over the white box, it expands to display the corresponding person's dates of birth and death. When the mouse is placed over the family line, the line changes color to indicate an active link: double-clicking on the line makes the corresponding ancestor the Active person. The display in that case is re-adjusted to show four generations, starting from a newly selected Active person. The left-hand side of the window shows the left arrow button. Upon clicking, the button expands to the menu listing the children of the Active person. Selecting the menu item makes the corresponding child the Active person. The right-hand side of the window shows two right arrow buttons. When the top button is clicked, the Father of the Active person becomes Active person. Clicking the bottom button makes the Mother of the Active person the Active person. Again, the display is re-adjusted to show four generations, starting from a newly selected Active person.

Shows Sources View.

Sources View lists the sources of information stored in the database. This can include various documents (birth, death, and marriage certificates, etc.), books, films, journals, private diaries, i.e. virtually anything that can be classified as a source of information. The sources can be used as the reference for any event stored in the database. The Source View lists the Title, ID, and the Author of the source. All the columns can be used for sorting the list. The usual rules apply: one click for ascending order, another click for descending order.

Shows Places View.

Places View lists the geographical places in which the events of the database took place. These could be places of birth, death, marriages of people, as well as their home, employment, education addresses, or any other conceivable reference to the geographical location. The Places View lists places' Name, ID, Church Parish, City, County, State, and Country. All of these can be used for sorting by the usual sorting rules.

Shows Media View.

Media View is a list of Media Objects used in the database. Media Objects are any files that relate somehow to the stored genealogical data. Technically, any file can be stored as a Media Object. Most frequently, these are images, audio files, animation files, etc. The list-box on the bottom lists the Name, ID, Type, and Path to the Media Object. The top part of the GRAMPS window shows the preview (if available) and the information about the Media Object. As commonly encountered in everyday life, in &app; there is usually more than one way to accomplish something. The alternatives to some actions will therefore be listed as appropriate. To open a database, either choose FileOpen or click Open button on the Toolbar. The Open Database dialog will appear. Either type the full path into the Database text entry field, or click Browse... to get the Open File dialog in which you can select the file that you want to open. After you have selected the file, click OK to open it. If you have previously opened files with &app; you can retrieve your past selections from the drop-down menu by clicking the down arrow button. Finally, if the Revision Control System (RCS) is enabled in the Preferences dialog, the check-box Revert to an older version from RCS will be available. Check it to revert your database to an older RCS version. Note: the name you type or select should be the directory (folder) which has your data (data.gramps or data.zodb files) as well as any possible copies of Media Objects. To start a new database, choose File New. You will then be prompted with the Save Database dialog asking to specify the name under which the new database will be stored. Choose an empty directory for your new database (create one if necessary). To save changes made to your database, choose File Save or click Save on the Toolbar. The Status line will then display Saving filename... message, and the progress bar will advance as the saving progresses. Importing GEDCOM data allows you to incorporate the data created in other genealogical programs into your currently open &app; database. &app; can import GEDCOM data files from a number of software packages, as long as they comply with GEDCOM standards. To import GEDCOM file, choose File ImportImport from GEDCOM. You will then be prompted with the Open File dialog asking to specify the GEDCOM file name. Upon starting the import, &app; will display the following GEDCOM import dialog with the summary of the information about the data. The information is updated as the import progresses.

Shows GEDCOM Import Window.

Exporting GEDCOM data allows you to share any portion of your &app; database with other researchers by way of standard GEDCOM files. To export into GEDCOM file, choose File Export Export to GEDCOM. The following Export GEDCOM file dialog will appear.

Shows Export GEDCOM File dialog

Type the desired GEDCOM filename into the text entry box or click Browse... to evoke Save File dialog. Use Filter pop-up menu to limit the scope of export according to the stated rule. Choose the desired Encoding of the exported file. Use Target to select the desired GEDCOM dialect. Select you copyright statement from the Copyright menu. Check Do not include records marked private to disable the output of private records. Check Restrict data on living people to limit living people's data to family ties. With this option, information concerning birth, death, addresses, various events, etc. will be omitted in the exported GEDCOM file. Upon starting the export, &app; will display the following GEDCOM export progress window with the progress bars reflecting the current state of exporting.

Shows Export GEDCOM progress dialog.

&app; provides a way to make your &app; database completely portable. This might prove useful, for instance, when you need to move your database to another machine or to share it with somebody, while retaining all the features provided by &app;. To accomplish this, choose File Export Export to GRAMPS Package. The GRAMPS Package Export window will appear. Type the desired package name into the text entry area or click Browse... to select the file using the Save File dialog. The resulting package is gzip-compressed tar archive (also known as tarball) which contains gramps database, all local media objects, and copies of all external media objects. To import data from such a package into your &app; database, choose FileImport Import from GRAMPS, then select a package to be imported from the Import from GRAMPS dialog. Editing any portion of data allows you to amend and/or modify information stored in the database. The available editing options include editing personal data, relationship data, data about children and parents, information about sources, places, and media objects used in the database. In short, any data stored in the database can be edited! Adding new pieces of information is in fact creating an appropriate empty data structure and subsequent editing of that empty structure. To add a person to the database, switch to the People View () and then click Add on the toolbar. Enter any data you know about this person into the Edit Person Dialog (see for details). To edit information about a person already present in the database, select an entry you would like to view/modify, and then click Edit on the toolbar. To specify a relationship, first switch to the Family View (). Then click + button on the right of the spouse box. Select a spouse/partner from the list and specify their relationship using the menu at the bottom. If necessary, you can add a person to the list by clicking Add... button. To edit information about relationship already present in the database, move the mouse over Spouse box and double-click. To specify parents of an active person, first switch to the Family View (). Then click + button on the right of the active person's parents list-box. Select the parents from two lists and specify the parents' relationships to the active person using menus at the bottom. You can also specify parents' relationship to each other. If necessary, you can add a person to the list by clicking Add... button. The top and bottom lists contain males and females, respectively. By default, &app; will limit both lists to people who could possibly be the parents (judged by the date of birth) of the active person. To override this, check the Show all box for each list. To specify parents of the active person's spouse, switch to the Family View and then click + button on the right of the spouse's parents list-box. To edit information about parents already present in the database, move the mouse over the corresponding parents' box and double-click. To specify children of an active person, switch to the Family View () and then click + button on the right of the children list-box. Select a child from the list and specify child's relationship with father and mother using menus at the bottom. If necessary, you can add a person to the list by clicking Add... button. By default, &app; will limit the list lists to people who could possibly be the child (judged by the date of birth) of the active person. To override this, check the Show all box. You can add images (as well as other media objects) to individual people, events, sources, places, as well as images generally related to the database (e.g. group family photos). To add images related to a single person, switch to the People View (), select a person, and then click Edit on the toolbar to invoke the Edit Person Dialog (). Then, select the Gallery tab, and click Add... to invoke Select a media object dialog. Type filename or select a file with the image, then provide a title for that image. To prevent the file from being copied into your database directory, check the Do not make a local copy box. Keep adding images until you are done. To add images related to a relationship (e.g. marriage), switch to the Family View () and then double click on the Spouse box invoke Marriage/Relationship editor dialog. Select the Gallery tab and click Add... to add an image. To add images related to a source or a place, first switch to the Sources View () or Places View (), respectively. Then select the appropriate source or place and then either double click on it or click Edit on the toolbar to invoke Source Editor (or Place Editor) dialog. Select the Gallery tab and click Add... to add an image. Finally, to add images that are generally related to the database but not limited to any person, relationship, source, or place in particular, switch to the Media View (). Then click Add on the toolbar to add an image. If you have already added any images to any individual galleries, you will also find the listed in the Media View. In any gallery, you can also use Edit... and Remove buttons to edit image information and to remove the image reference from that gallery. Note that in all galleries removing the reference to the image does not remove the image from the database. To completely remove the image from the database, delete it from Media View by first selecting it and then clicking Remove on the toolbar. To add a source or a place to the database, switch to the appropriate Sources View () or Places View (). Then click Add on the toolbar to add a source/place. Enter the information into the Source Editor (or Place Editor) dialog. To edit information about sources and places already present in the database, switch to the appropriate view, select an entry you would like to view/modify, and then click Edit on the toolbar. This section provides a complete description of all editing options for all pieces of data in the &app; database. Editing of personal data can be performed in the following ways. From People View: Double-click the name of the person whose data you would like to edit, or select the name by single click and then click Edit on the toolbar. From Family View: Move the mouse into the Active person box, then double-click. With either method, the following Edit Person dialog will appear:

Shows Edit Person dialog.

The top of the window shows the name of the person whose data is being edited. The main part of the window displays nine notebook tabs containing different categories of available information. You can bring any tab to the top for viewing or editing by clicking on the appropriate tab heading. The bottom part has OK and Cancel buttons. Clicking OK at any time will apply all the changes made in all tabs and close the dialog window. Clicking Cancel at any time will close the window without applying any changes. If any of the data in any tab was modified, the alert window will appear with the choices of closing the dialog without saving changes, canceling the initial cancel request, or saving the changes. The tabs provide the following information categories of personal data: General General tab allows editing of the most general information about the person. This includes text entry fields of Given name, Family name, Family prefix (such as de or van), Suffix (e.g. Jr. or III), Title (e.g. Dr. or Rev.), Nickname (Bob for Robert), Type of the name (birth name, married name, etc.) and Date and Place of birth and death. Some of these (Family name, Type, and both Place fields), in addition to typing the data in, allow to choose the corresponding contents from the drop-down menus by clicking on a down-arrow button located immediately to the right of the text entry field. The available menu choices are formed from the information already stored in the database. Also, when you start to type within these fields, &app; will try to guess the remainder of the text by using the same choices that are available from the corresponding menu. To accept the highlighted guess and move to the next field, press Tab. The Gender radio buttons offers the choice of person's gender between male, female, and unknown. The buttons Source... and Note... allow to add or modify the data about the sources of the name information and any notes relevant to it. Similarly, clicking Edit.. buttons located by the birth and death Date fields allows to edit the corresponding events of birth and death. The field ID displays internal &app; ID number which identifies user in the database. Finally, the Image area shows the first image available in the Gallery of this person. Names Names tab displays information concerning alternate names of the person and the controls allowing its modification. The bottom part displays the list of all alternate names of the person stored in the database. The top part shows the details of the currently selected name in the list (if any). The buttons Add..., Edit..., and Delete allow to correspondingly add, modify, and remove an alternate name record from the database. Note that Edit... and Delete buttons become available only when an alternate name is selected from the list. Events Events tab displays information about the events relevant to the person and the controls allowing its modification. The bottom part displays the list of all such events stored in the database. The top part shows the details of the currently selected event in the list (if any). The buttons Add..., Edit..., and Delete allow to correspondingly add, modify, and remove an event record from the database. Note that Edit... and Delete buttons become available only when an event is selected from the list. Attributes Attributes tab displays information about the attributes of the person and the controls allowing its modification. These could be any personal attributes of a person whose description naturally fits into Parameter-Value pairs (e.g. enormous generosity can be stored as the parameter "Generosity" with the value "Enormous", etc.). The bottom part displays the list of all attributes stored in the database. The top part shows the details of the currently selected attribute in the list (if any). The buttons Add..., Edit..., and Delete allow to correspondingly add, modify, and remove an attribute record from the database. Note that Edit... and Delete buttons become available only when an attribute is selected from the list. Addresses Addresses tab displays information about the addresses of the person and the controls allowing its modification. The bottom part displays the list of all addresses stored in the database. The top part shows the details of the currently selected address in the list (if any). The buttons Add..., Edit..., and Delete allow to correspondingly add, modify, and remove an address record from the database. Note that Edit... and Delete buttons become available only when an address is selected from the list. Notes Notes tab displays information about the notes concerning the person. These could be any notes which do not naturally fit into the Parameter-Value pairs available to Attributes. To add a note or modify existing notes simply edit the text in the text entry field. Gallery Gallery tab displays information about media objects associated with the person and the controls allowing its modification. The central part shows the list of all such media objects. For media object which are valid image files previews of images are displayed. For other objects such as audio files, movie files, etc. generic &app; icon is displayed instead. Note that the first available image in the gallery will be also displayed in the Image area in the General tab. The buttons Add..., Edit..., and Remove allow to correspondingly add, modify, and remove a media object reference to this person. Note that Edit... and Remove buttons become available only when a media object is selected from the list. Internet Internet tab displays information about Internet addresses relevant to the person and the controls allowing its modification. The bottom part displays the list of all such Internet addresses stored in the database. The top part shows the details of the currently selected addresses in the list (if any). The buttons Add..., Edit..., and Delete allow to correspondingly add, modify, and remove an Internet address record from the database. The button Go allows to open a web-page with the corresponding address with your default browser. Note that Edit..., Delete, and Go buttons become available only when an address is selected from the list. LDS LDS tab displays information about LDS ordinances of the person and the controls allowing its modification. These are LDS baptism, Endowment, and Sealed to parents ordinances, as labeled inside the tab. Each ordinance is described by its date, LDS temple, and Place where it happened. An additional pop-up menu Parents is available for the Sealed to parents ordinance. Each ordinance can further be described by its status through the selections available in the Status pop-up menu and can also be referenced by sources and notes via corresponding Sources... and Note buttons. Editing of relationship data is performed in the following Marriage/Relationship Editor dialog which appears after double-clicking on the spouse box in the Family View.

Shows Marriage/Relationship Editor dialog.

The top of the window shows the names of the people whose relationship is being edited. The main part of the window displays six notebook tabs containing different categories of available information. You can bring any tab to the top for viewing or editing by clicking on the appropriate tab heading. The bottom part has OK and Cancel buttons. Clicking OK at any time will apply all the changes made in all tabs and close the dialog window. Clicking Cancel at any time will close the window without applying any changes. If any of the data in any tab was modified, the alert window will appear with the choices of closing the dialog without saving changes, canceling the initial cancel request, or saving the changes. The tabs provide the following information categories of relationship data: General General tab allows editing of the most general information about the relationship: the relationship type. The available types (such as married, partners, etc.) can be chosen from the drop-down Relationship type menu. The non-editable field ID displays internal &app; ID number which identifies this relationship in the database. Events Events tab displays information about the events relevant to the relationship and the controls allowing its modification. The bottom part displays the list of all such events stored in the database. The top part shows the details of the currently selected event in the list (if any). The buttons Add..., Edit..., and Delete allow to correspondingly add, modify, and remove an event record from the database. Note that Edit... and Delete buttons become available only when an event is selected from the list. Attributes Attributes tab displays information about the attributes of the relationship and the controls allowing its modification. The bottom part displays the list of all such attributes stored in the database. The top part shows the details of the currently selected attribute in the list (if any). The buttons Add..., Edit..., and Delete allow to correspondingly add, modify, and remove an attribute record from the database. Note that Edit... and Delete buttons become available only when an attribute is selected from the list. Notes Notes tab displays information about the notes concerning the relationship. These could be any notes which do not naturally fit into the Parameter-Value pairs available to Attributes. To add a note or modify existing notes simply edit the text in the text entry field. Gallery Gallery tab displays information about media objects associated with the person and the controls allowing its modification. The central part shows the list of all such media objects. For media object which are valid image files previews of images are displayed. For other objects such as audio files, movie files, etc. generic &app; icon is displayed instead. The buttons Add..., Edit..., and Remove allow to correspondingly add, modify, and remove a media object reference to this relationship. Note that Edit... and Remove buttons become available only when a media object is selected from the list. LDS LDS tab displays information about LDS Sealed to spouse ordinance of the person and the controls allowing its modification. The data can include date, LDS temple, and Place where it happened. The ordinance can further be described by its status through the selections available in the Status pop-up menu and can also be referenced by sources and notes via corresponding Sources... and Note buttons. To edit source data, switch to the Sources View and select the desired entry in the list of sources. Double-click on that entry or click Edit on the toolbar to invoke the following Source Editor dialog:

Shows Source Editor dialog.

The top of the window shows the Source Editor title of the dialog. The main part of the window displays four notebook tabs containing different categories of available information. You can bring any tab to the top for viewing or editing by clicking on the appropriate tab heading. The bottom part has OK and Cancel buttons. Clicking OK at any time will apply all the changes made in all tabs and close the dialog window. Clicking Cancel at any time will close the window without applying any changes. If any of the data in any tab was modified, the alert window will appear with the choices of closing the dialog without saving changes, canceling the initial cancel request, or saving the changes. The tabs provide the following information categories of source data: General General tab allows editing of the most general information about the source: its title, author, and publication information. This information can be typed in the appropriate text entry fields. Note Note tab displays any notes concerning the source. To add a note or modify existing notes simply edit the text in the text entry field. Gallery Gallery tab displays information about media objects associated with the given source and the controls allowing its modification. The central part shows the list of all such media objects. For media object which are valid image files previews of images are displayed. For other objects such as audio files, movie files, etc., generic &app; icon is displayed instead. The buttons Add..., Edit..., and Remove allow to correspondingly add, modify, and remove a media object reference to this source. Note that Edit... and Remove buttons become available only when a media object is selected from the list. References References tab displays information about database records that refer to this source. If the source is not referenced from any database record, the tab shows empty list. If the source is referenced from many records, the tab will list all of them. The list can be ordered by any of its column headers: Source type, Object, or Value. This information cannot be modified from the Source Editor dialog. Instead, the corresponding database record (e.g. birth event) has to be brought up and its source reference edited. To edit place data, switch to the Places View and select the desired entry in the list of places. Double-click on that entry or click Edit on the toolbar to invoke the following Place Editor dialog:

Shows Place Editor dialog.

The top of the window shows the Place Editor title of the dialog. The main part of the window displays seven notebook tabs containing different categories of available information. You can bring any tab to the top for viewing or editing by clicking on the appropriate tab heading. The bottom part has OK and Cancel buttons. Clicking OK at any time will apply all the changes made in all tabs and close the dialog window. Clicking Cancel at any time will close the window without applying any changes. If any of the data in any tab was modified, the alert window will appear with the choices of closing the dialog without saving changes, canceling the initial cancel request, or saving the changes. The tabs provide the following information categories of place data: General General tab allows editing of the most general information about the place: title which labels it in the database, city, church parish, county, state, country, longitude, and latitude. This information can be typed in the appropriate text entry fields. Other names Other names tab displays information concerning other names by which the place might be known and the controls allowing its modification. The bottom part displays the list of all other names of the place stored in the database. The top part shows the details of the currently selected name in the list (if any). The buttons Add..., Edit..., and Delete allow to correspondingly add, modify, and remove a name record from the database. Note that Edit... and Delete buttons become available only when a name is selected from the list. Note Note tab displays any notes concerning the place. To add a note or modify existing notes simply edit the text in the text entry field. Sources Sources tab displays information about sources relevant to this place and the controls allowing its modification. The central part displays the list of all such sources references stored in the database. The buttons Add..., Edit..., and Delete allow to correspondingly add, modify, and remove a source reference to this place. Note that Edit... and Delete buttons become available only when a source reference is selected from the list. Gallery Gallery tab displays information about media objects associated with the given place and the controls allowing its modification. The central part shows the list of all such media objects. For media object which are valid image files previews of images are displayed. For other objects such as audio files, movie files, etc., generic &app; icon is displayed instead. The buttons Add..., Edit..., and Remove allow to correspondingly add, modify, and remove a media object reference to this source. Note that Edit... and Remove buttons become available only when a media object is selected from the list. Internet Internet tab displays information about Internet addresses relevant to the place and the controls allowing its modification. The bottom part displays the list of all such Internet addresses stored in the database. The top part shows the details of the currently selected addresses in the list (if any). The buttons Add..., Edit..., and Delete allow to correspondingly add, modify, and remove an Internet address record from the database. The button Go allows to open a web-page with the corresponding address with your default browser. Note that Edit..., Delete, and Go buttons become available only when an address is selected from the list. References References tab displays information about database records that refer to this place. If the place is not referenced from any database record, the tab shows empty list. If the place is referenced from many records, the tab will list all of them. This information cannot be modified from the Place Editor dialog. Instead, the corresponding database record (e.g. birth event) has to be brought up and its place reference edited. To edit media data, switch to the Media View and select the desired entry in the list of sources. Double-click on that entry or click Edit on the toolbar to invoke the following Edit Media Properties dialog:

Shows Edit Media Properties dialog.

The top of the window shows the dialog title. Below the title is the preview of an object and the summary of its properties (ID, path, and object type). The central part of the window displays four notebook tabs containing different categories of available information. You can bring any tab to the top for viewing or editing by clicking on the appropriate tab heading. The bottom part has OK and Cancel buttons. Clicking OK at any time will apply all the changes made in all tabs and close the dialog window. Clicking Cancel at any time will close the window without applying any changes. If any of the data in any tab was modified, the alert window will appear with the choices of closing the dialog without saving changes, canceling the initial cancel request, or saving the changes. The tabs provide the following information categories of media object data: General General tab allows to edit the title which labels this object in the database. The title can be typed in the appropriate text entry field. If the object is not local (i.e. the corresponding file does not reside under &app; database directory), the Make a local copy button is available. Click it to copy the media into &app; database directory. This will increase the amount of disk space consumed by &app; database. However, if the external file is deleted or removed, &app; will still be able to use the local copy. Attributes Attributes tab displays information about the attributes of the media object and the controls allowing its modification. The bottom part displays the list of all such attributes stored in the database. The top part shows the details of the currently selected attribute in the list (if any). The buttons Add..., Edit..., and Delete allow to correspondingly add, modify, and remove an attribute record from the database. Note that Edit... and Delete buttons become available only when an attribute is selected from the list. Notes Notes tab displays information about the notes concerning the media object. These could be any notes which do not naturally fit into the Parameter-Value pairs available to Attributes. To add a note or modify existing notes simply edit the text in the text entry field. References References tab displays information about database records that refer to this media object. If the object is not referenced from any database record, the tab shows empty list. If the object is referenced from many records, the tab will list all of them. The list can be ordered by any of its column headers: Type, Object, or Value. This information cannot be modified from the Media Object Properties Editor dialog. Instead, the corresponding database record (e.g. birth event) has to be brought up and its media object reference edited in the gallery tab. Events are edited through the following Event Editor dialog:

Shows Event Editor dialog.

The top of the window shows the dialog title including the name of the person whose event is being edited. The central part of the window displays four notebook tabs containing different categories of available information. You can bring any tab to the top for viewing or editing by clicking on the appropriate tab heading. The bottom part has OK and Cancel buttons. Clicking OK at any time will apply all the changes made in all tabs and close the dialog window. Clicking Cancel at any time will close the window without applying any changes. If any of the data in any tab was modified, the alert window will appear with the choices of closing the dialog without saving changes, canceling the initial cancel request, or saving the changes. The tabs provide the following information categories of the event data: General General tab allows editing of the most general information about the event: its type, date, place, cause, and description. The type can be selected from available types listed in the Event type drop-down menu. The rest of the information can be typed in the appropriate text entry fields. Check the Private record box to mark this event record as private. This will give you a chance to omit this event from being included in the reports, if you choose so among the report generation options. Sources Sources tab displays information about sources relevant to this event and the controls allowing its modification. The central part displays the list of all such sources references stored in the database. The buttons Add..., Edit..., and Delete allow to correspondingly add, modify, and remove a source reference to this event. Note that Edit... and Delete buttons become available only when a source reference is selected from the list. Note Note tab displays any notes concerning the event. To add a note or modify existing notes simply edit the text in the text entry field. Witnesses Witnesses tab displays information about witnesses relevant to this event and the controls allowing its modification. The central part displays the list of all such witnesses stored in the database. The buttons Add..., Edit..., and Delete allow to correspondingly add, modify, and remove a witness reference to this event. Note that Edit... and Delete buttons become available only when a witness reference is selected from the list. When adding source references to events, places, etc., the following dialog appears:

Shows Source Information dialog.

The top of the window shows the dialog title. The central part displays the source information. The bottom part has OK and Cancel buttons. Clicking OK at any time will apply all the changes made and close the dialog window. Clicking Cancel at any time will close the window without applying any changes. If any of the data was modified, the alert window will appear with the choices of closing the dialog without saving changes, canceling the initial cancel request, or saving the changes. Note that this dialog does not let you modify sources or create new sources. It only allows you to make a reference to the existing source. To add or modify a source, switch to the Sources View and click Add or Edit on the toolbar, as appropriate. The source can be selected from available sources listed in the Title drop-down menu. You can also set the details specific for this particular reference: confidence, volume/file/page. date, text, and comments. Choose the confidence level from the Confidence drop-down menu. The rest of the details can be typed in the appropriate text entry fields. Alternate names are edited through the following Alternate Names Editor dialog:

Shows Alternate Names Editor dialog.

The top of the window shows the dialog title including the name of the person whose alternate name is being edited. The central part of the window displays three notebook tabs containing different categories of available information. You can bring any tab to the top for viewing or editing by clicking on the appropriate tab heading. The bottom part has OK and Cancel buttons. Clicking OK at any time will apply all the changes made in all tabs and close the dialog window. Clicking Cancel at any time will close the window without applying any changes. If any of the data in any tab was modified, the alert window will appear with the choices of closing the dialog without saving changes, canceling the initial cancel request, or saving the changes. The tabs provide the following information categories of the alternate name data: General General tab allows editing of the most general information about the alternate name: given name, family name, family prefix, suffix, title, and type of the name. The information can be typed in the appropriate text entry fields. The family name and the type can be also selected from available choices listed in the appropriate drop-down menus. Check the Private record box to mark this name record as private. This will give you a chance to omit this name from being included in the reports, if you choose so among the report generation options. Sources Sources tab displays information about sources relevant to this name and the controls allowing its modification. The central part displays the list of all such sources references stored in the database. The buttons Add..., Edit..., and Delete allow to correspondingly add, modify, and remove a source reference to this name. Note that Edit... and Delete buttons become available only when a source reference is selected from the list. Note Note tab displays any notes concerning the name. To add a note or modify existing notes simply edit the text in the text entry field. Attributes are edited through the following Attribute Editor dialog:

Shows Attribute Editor dialog.

The top of the window shows the dialog title including the name of the person whose attribute is being edited. The central part of the window displays three notebook tabs containing different categories of available information. You can bring any tab to the top for viewing or editing by clicking on the appropriate tab heading. The bottom part has OK and Cancel buttons. Clicking OK at any time will apply all the changes made in all tabs and close the dialog window. Clicking Cancel at any time will close the window without applying any changes. If any of the data in any tab was modified, the alert window will appear with the choices of closing the dialog without saving changes, canceling the initial cancel request, or saving the changes. The tabs provide the following information categories of the attribute data: General General tab allows editing of the most general information about the attribute: name of the attribute and its value. The information can be typed in the appropriate text entry fields. The attribute name can also be selected from available choices (if any) listed in the Attribute drop-down menu. Check the Private record box to mark this attribute record as private. This will give you a chance to omit this attribute from being included in the reports, if you choose so among the report generation options. Sources Sources tab displays information about sources relevant to this attribute and the controls allowing its modification. The central part displays the list of all such sources references stored in the database. The buttons Add..., Edit..., and Delete allow to correspondingly add, modify, and remove a source reference to this attribute . Note that Edit... and Delete buttons become available only when a source reference is selected from the list. Note Note tab displays any notes concerning the attribute . To add a note or modify existing notes simply edit the text in the text entry field. Addresses are edited through the following Address Editor dialog:

Shows Address Editor dialog.

The top of the window shows the dialog title including the name of the person whose address is being edited. The central part of the window displays three notebook tabs containing different categories of available information. You can bring any tab to the top for viewing or editing by clicking on the appropriate tab heading. The bottom part has OK and Cancel buttons. Clicking OK at any time will apply all the changes made in all tabs and close the dialog window. Clicking Cancel at any time will close the window without applying any changes. If any of the data in any tab was modified, the alert window will appear with the choices of closing the dialog without saving changes, canceling the initial cancel request, or saving the changes. The tabs provide the following information categories of the address data: General General tab allows editing of the most general information about the address: date, street address, city or county, state or province, country, and the postal code. The information can be typed in the appropriate text entry fields. Check the Private record box to mark this address record as private. This will give you a chance to omit this address from being included in the reports, if you choose so among the report generation options. Sources Sources tab displays information about sources relevant to this address and the controls allowing its modification. The central part displays the list of all such sources references stored in the database. The buttons Add..., Edit..., and Delete allow to correspondingly add, modify, and remove a source reference to this address. Note that Edit... and Delete buttons become available only when a source reference is selected from the list. Note Note tab displays any notes concerning the address. To add a note or modify existing notes simply edit the text in the text entry field. Witnesses are edited through the following Witness Editor dialog:

Shows Witness Editor dialog.

The top of the window shows the dialog title. The central part of the window displays information about the witness. The bottom part has OK and Cancel buttons. Clicking OK at any time will apply all the changes made and close the dialog window. Clicking Cancel at any time will close the window without applying any changes. If any of the data was modified, the alert window will appear with the choices of closing the dialog without saving changes, canceling the initial cancel request, or saving the changes. The witness name can be entered in two ways, depending on whether the witness is a person already stored in the database or not (unrelated person). Person from the database If the person's data are stored in a database, click Person is in the database box. Then ... [ FIXME: Need Don to decide which way this will eventually be implemented. ] Unrelated person If the person is not in the database, make sure that Person is in the database box is unchecked. Then enter the name or any description of a person into the Person text entry field. This information is stored as entered, and this is the only place it is stored in. In other words, there is no reference to that person in the entire database except for this witness reference. If the person is in fact a member of the database, it is advised to user the former method. The Comment text area allows to enter any comments concerning the witness. To add a comment or to modify existing comments simply edit the text in the text area. As long as any database is open, &app; is focused on a single person usually referred to as an Active person. This allows you to view or modify the data concerning this person, his or her immediate family, etc. Navigating in the database (i.e. moving from person to person) is in fact nothing else but changing the Active person. This section describes many alternative ways to navigate through the database using complex and convenient interface &app; provides. All these ways eventually accomplish the same thing, but some are more convenient than others, depending what you are doing in &app; at the moment. The most intuitive way to select an active person is to use the People View. When in the People View, just select the name of the desired person from the list by clicking that list entry. The person you have selected becomes active. The statusbar updates to reflect the change of the active person. When in the Family View, you can easily navigate between the members of the displayed family as follows: To make currently selected spouse the active person, click double-arrow button to the right of the active person box. To make currently selected parents the active family (thereby making father the active person and mother the selected spouse), click right-arrow button to the right of the active person's parents box. To make currently selected spouse's parents the active family (thereby making father the active person and mother the selected spouse), click right-arrow button to the right of the spouse's parents box. To make currently selected child the active person, click left-arrow button to the right of the children box. Pedigree View also allows you to move along the family tree. The benefits of this method is that you can see more than one generation of the family tree. Also, you can jump directly from a great-grandson to a great-grandfather without going through the intermediate generations. Note that after changing the active person in the Pedigree View, the display is re-adjusted to show four generations, starting from a newly selected Active person. When in the Pedigree View, you can easily navigate between the members of the displayed family tree as follows: To make any displayed person the active person, double click the line that connects to the left side of the corresponding box. To make a child of currently active person (if any) the active person, click the left arrow button to the left of the corresponding box. If there is more than one child, the button expands to the menu listing the children to choose from. To move the whole family tree one generation back, click on the corresponding right arrow button on the right-hand side of the display area. Clicking the upper button will move the tree along the paternal line. Clicking the lower button will move the tree along the maternal line. Clicking either of these buttons is completely equivalent to double-clicking the lines connecting to the left of the corresponding boxes for father and mother. One and only one person in the database can be selected as the default person. Once the default person is selected, moving to that person becomes a matter of a single click, regardless of which view you are using at the moment. To set the default person, first navigate to that person using any method you like. Then choose Settings Default Person. Once this is done, you can move to the default person from anywhere in the database by simply clicking Home on the toolbar. Similarly to the default person, you can bookmark other people from the database to simplify further navigation. To bookmark a person, first navigate to that person, then choose Bookmarks Add bookmark. To move to that person from anywhere in the database, choose Bookmarks Go to bookmark Person's name . You can manage your bookmarks by choosing Bookmarks Edit bookmarks. This opens the followingEdit Bookmarks dialog with the list of bookmarks and the controls to modify this list.

Shows Edit Bookmarks dialog.

Reports are the most common form of the output produced by genealogical research. Majority of genealogical software puts a lot of emphasis on developing nicely looking reports. &app; is no exception in this regard: it offers a variety of reports to choose from. &app; can generate reports in a multitude of open formats, both text based and graphical. &app; can also produce screen based reports that are convenient for viewing the summary of your database. Finally, &app; can generate a web-site suitable for immediate posting on the Internet. All these are almost infinitely flexible: you get to design and choose the style for your reports. All reports can be accessed through the menu by choosing Reports Report Type Particular Report. Alternatively, you can browse the complete selection of available reports along with their brief descriptions in a Report Selection dialog evoked by clicking Reports on the toolbar. Graphical reports represent information in forms of charts and graphs. The following graphical reports are currently available in &app;: Timeline Graph Relationship Graph Descendant Graph Ancestor Chart Most of the options are common among graphical reports, therefore they will be described only once, at the end of this section. Few options specific to the given report will be described directly in that report's entry. Timeline Graph This report outputs the list of people with their lifetimes represented by intervals on a common chronological scale. Specific options include filter, sorting method, and the title of the report. Relationship Graph This report creates complex relationship graph in GraphViz format. The GraphViz dot tool can transform the graph into postscript, jpeg, png, vrml, svg, and many other formats. GraphViz tools are freely available from GraphViz site. Specific options include filter for this report include filter and number of generations considered, as well as several GraphViz specific options related to pagination, color, and details of the graph. Descendant Graph This report generates the graph of people who are descendants of a currently active person. Specific options include the format of the displayed entries. Ancestor Chart This report generates the chart of people who are ancestors of a currently active person. Specific options include the number of generations considered and the format of the displayed entries. Common options for graphical reports are the filename of the output, the format of the output, selected style, and page size and orientation. Text reports represent the desired information as formatted text. The following text reports are currently available in &app;: Individual Summary Family Group Report Detailed Descendant Report Detailed Ancestral Report Descendant Report Complete Individual Report Ahnentafel Report Most of the options are common among text reports, therefore they will be described only once, at the end of this section. Few options specific to the given report will be described directly in that report's entry. Individual Summary This report produces a detailed summary on the active person. The report includes all the facts known to the database about that person. Family Group Report This creates a family group report, showing information on a set of parents and their children. Specific options: the spouse (available only if the active person has more than one spouse). Detailed Descendant Report This report covers in detail the descendants of the active person. It includes vital (birth and death) as well as marriages. Specific options: number of forward generations to consider. Detailed Ancestral Report This report covers in detail the ancestors of the active person. It includes vital (birth and death) as well as marriages. Specific options: number of backward generations to consider, as well as a variety of options on what exactly contents to include. Descendant Report This report produces brief description of descendants of the active person. Specific options: number of forward generations to consider. Complete Individual Report This report provides individual summaries similar to that of the Individual Summary report. The advantage of this report is the specific filter option. Depending on the filter choice (active person only, his or her descendants, his or her ancestors, or entire database), the report may contain from one to many individual summaries. Another option for this report is the inclusion of source information when listing events. Ahnentafel Report [ FIXME: Someone who know exactly what this is has to fill it in. ] Common options for text reports are the filename of the output, the format of the output, selected style, and page size and orientation. For HTML reports, there is no page information. Instead, HTML options includes the choice of the HTML template, either available in &app; or custom template defined by you. View reports represent overall summaries of the database information available immediately for on-screen viewing. The following view reports are currently available in &app;: Number of ancestors This report displays the number of ancestors of the active person. Summary of the database This report displays the overall statistics concerning number of individuals of each gender, various incomplete entries statistics, as well as family and media statistics. This report generates web pages, either for a selected individual (active person) or a set of individuals. The options for this report are broken down into contents, privacy, and advanced options. The contents options include the filter (determine the scope of the database to consider), number of generations to consider, destination directory for the images, and a link to the index page. Privacy options allow you to omit private records, restrict information on living people, to skip images (either all or those of living people), and to omit comments and text in source information. Finally, the advanced options allow to include optional &app; ID, create a GENDEX index, and specify the extension of the resulting files. To configure &app;, choose Settings Preferences. &app; was written by Donald N. Allingham (dallingham@users.sourceforge.net). To find more information about &app;, please visit the GRAMPS Project Web page. To report a bug or make a suggestion regarding this application or this manual, follow the directions in this document. This program is distributed under the terms of the GNU General Public license as published by the Free Software Foundation; either version 2 of the License, or (at your option) any later version. A copy of this license can be found at this link, or in the file COPYING included with the source code of this program.